Direct Receiving Stock

• Select Branch and click Change

• Key in Supplier ID or click Supplier for search function, and click Submit

• Key in Any One of Supplier Invoice, Supplier DO No and Supplier Quotation No → compulsory
• Key in Remarks → if any
• Key in GRN Date → by default is current date
• Key in Source Document Date - optional date as per usage. E.g: can be use as additional date column for document received date
• Key in Sales Order Number → if any
• Click Save Details → complusory to save the 'Other Details' informations

• Select Currency Base, currency rate and click Set (if any) → System will auto create CM for Currency Gain/Loss upon creating Payment Voucher 
• Key in group discount in Amount or Percentage and click Submit → if any
• The discount will be automatically result in related GL code

• Key in the Item Code or click ITEM for search function → Need to be more than 2 characters

• Click "Submit"

• Insert item search criteria or keyword in the text box
• Tick on options box:
  • Allow search for description option allows search the item description. Untick this option will make the search result includes only the Item Code.
  • Show Average Cost option allow the display of result to show an additional column of Average Cost/Moving Average Cost of the items. Click on View/Hide for this option will hide such information.
  • Show Last Cost option allows the display result to show an additional column of Last Purchase Cost of the items. Click View/Hide for this option will hide such information.
  • To filter item status (i.e. all / active / inactive), choose the option accordingly in the drop down list before enter a "Search".
  • To filter item type (e.g. inventory, service, GL code etc), choose the option accordingly in the drop down list before enter a "Search". Default option (i.e. "All") will search all the item types.

• Item Name will follow item code which configured under the Item Maintenance
• "Purchase Prompt" is configured at Add Item page
• FOC refers to Free of Charge. Tick this box to sell the item as free item
• Key in Qty (PCS) which refers to the quantity to be sold.
• Price will follow item code which configured under the Item Maintenance. It can be changed manually (if the permissions given) or select from Pricing drop down list which configured under the Item Maintenance
• Key in Rebate Price and Auto Reset MA after GRN → if any
• Discount will shown upon inserted in AMOUNT or PERCENTAGE
• Recalculate Discount applies if user change the item price after adding the discount
• Remove Discount to remove all the discount added, including Promotion/Pricing Matrix
• Net Price equals to Price minus Discount
• Click Save Changes

• Key in Import Duty on Optional Tab → if any

• The stock details and item pricing will be shown under Stock Details Tab which controlled by permissions
• Average Cost → show the MA cost
• Last Cost → last Direct Receiving Stock
• Reset MA → show the last Reset MA done
• Minimum & selling price, replacement cost, minimum & maximum purchase price → set up under Item level

NOTES:

• The item type search might be different from each user as system is "memorizing" the user's FIRST selection

• The Item Unit Price will follow the configuration on Pricing Logic

• Key in Puchase Order Number to Load into Direct Receiving Stock page or click Purchase Order for search function

• Key in Supplier ID or click Select for search function
• Select Date Range, and Branch
• Click Submit

• Tick on the PO number to be loaded 
• Click Submit

• Click Confirm and Save → system will proceed to create GRN and record the Stock 
• Click Reset Form → to refresh the whole page and informations