Refund from supplier for over payment

Question: Hi wavelet, previously we overpaid rm100 to supplier and we already keyed it as an overpayment under this supplier. However, the supplier is refunded the overpayment to us. Please get us a solution for the case above on how to key in this refund rm100 so that it can offset the overpaid in this supplier account.

Step-by-step guide

If Payment Voucher has open balance:

1. Create a Credit Memo with GLCode 'overPayment' - it can be any other GLCode as well, so long it is the same as step 2

   1. Credit Memo Journal
      GLCode	Debit	Credit
      accPayable		100.00
      overPayment	100.00

2. Create a Receipt Voucher (under Finance module) - use GLCode 'overPayment'. This is to record the refund.

   1. Receipt Voucher Journal
      GLCode	Debit	Credit
      Bank	100
      overPayment		100.00

3. Use credit memo from step 1 to settle with the Payment Voucher

If Payment Voucher does not have open balance / Create Payment Voucher was used with 'overPayment' glcode

1. Check Payment Voucher to find out what GL Code was used.
2. Create a Receipt Voucher (under Finance module) - use GLCode 'overPayment'. This is to record the refund.

   1. Receipt Voucher Journal
      GLCode	Debit	Credit
      Bank	100
      overPayment		100.00

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  Refund from supplier for over payment