RSS PR To SR Conversion

Menu Path: Procurement > Remote Server Synchronization > RSS PR To SR Conversion

For this procedure, 2 different servers are involved which 1 belong to the supplier or HOST (who is actually the server that has issued the invoices) and 1 belong to customer or CLIENT (who is going to import the invoices or create GRN from HOST)
Please make sure users follow the steps correctly

Select branch → branch for SR
Key in Specific Customer ID or click Customer for search function and click Submit → refer to notes below
Key in Web Service URL → which server you want to sync is located
Select Date Range→ to tells the SERVER to pull out the invoices issued to CUSTOMER-A in this date range
Key in Password→ Enter User's Password on HOST

NOTES:

User Authentication

Make sure the SAME User and Password is existed under HOST's AND CLIENT's server. If the username is not the same within HOST and CLIENT machine log, the transaction will be dropped by the HOST server.

Permissions

CLIENT Server

HOST Server

ENABLED BOTH permissions

at least ENABLED ONE permission

Procurement → General Permissions → Remote Server Synchronization > RSS PR To SR Conversion

Supplier Customer Mapping

This Setting need to be configure under CLIENT server
Exact Same Account need to be created under CLIENT's as CUSTOMER and HOST's Side as SUPPLIER, else the HOST server will not be able to find the invoices issued to the CLIENT (error will pop up)
Configure the Intercompany Stock Transfer Configuration (accounting->maintenance -> configuration -> Intercompany Stock Transfer Configuration) and attach the new created customer account to the correct supplier account (HOST's Supplier Account on the CLIENT side)

For example:

Let's say client's customer name on the HOST's server is SOROOSH, and host supplier name under Client's Machine is SINA .
Therefore, a customer name SOROOSH need to be created under CLIENT's server and attached them as customer supplier pair in intercompany stock transfer configuration

Name

Customer

Supplier

CLIENT's Server

SOROSH

SINA

HOST's Server

SOROOSH

-

Error Message

Error Messages appear on top of the page in a red coloured fonts (and blinking if you are using Mozila Fireforx).

Notification And Errors can be classified into 2 categories:

1- Errors faced in Client side:

Branch Has not been set → make sure after you have chosen the branch from the drop down list you press the Set Branch Button right next to it
SR No ... exists in database for remote invoice No ... → this invoice No has already been converted to SR if you feel that this error has popped up wrongly you can check the SR numbers given to see if there is anything wrong
Customer Supplier Set Does not have a match in InterCompany Stock Transfer Configuration → System can not find any matching customer attached to the selected supplier. you should check the intercompany stock transfer configuration
Set the Supplier → You have not selected any supplier in the page
Web browser's Page Not Available Error → if you get this error it means the URL you have set is a wrong and therefore the CLIENT can not find access the HOST
During The Import Process Follwoing Item Codes did not Exist in The database and has been created accordingly → Before the client's server start creating GRN's it checks whether the items in the invoice exist in clients server or not
if some of the items does not exist the system will automatically create these items and will notify the user that these item codes has been created.

2- Errors faced in Host side:

User Name ... Exists in Server but Passwords Do Not Match → The password you have typed in the password field is wrong and does not match with the passwword in the HOST's server
User Name ... Does Not Exists in Server → this error occurs in the case where for instance you have logged in to EMP with username SOROOSH to the CLIENT's server to do the synchronization but same user name does not exist in the HOST's server. check if you have correctly configured the authentication configuration
User ... Does Not Have Permission To Do Remote Server Transactions on The Server → this error occurs in the case where for instance you have logged in to EMP with username SOROOSH to the CLIENT's server to do the synchronization but user SOROOSH does not have Remote Server Synchronization permission on the HOST's server. check if you have correctly configured the Permissions
Customer Name .... Does Not Exist In the server → The customer Name you have attached to the supplier in Inter company stock transfer configuration does not exist on HOST side. make sure the name of accounts in CLIENT and HOST are exact match.