Credit Control

This report is similar to Monitor Outstanding Invoice Report, where all outstanding documents are displayed. Instead of showing the exact number of days where a document is outstanding, this report display them into various columns, based on the configurations in the accounting module for various aging periods. 

• Key in Specific Customer or Customer Code Range → leave it blank to generate for ALL Customer
• Select Branch
• Select Date
• Select Salesman
• Select Customer Type → if any configuration from drop down list
• Tick the Options 
  • Show Accounts That Busted Credit Limit or Terms Only
  • Outstanding Document Only→ by default, it will tick "show outstanding document only"
  • Show Contact Persons
  • Show CM create from Bad Debt Relief → refer to Customer Bad Debt Relief
  • Show CM create from Bad Debt Recovered → refer to Customer Bad Debt Recovered
• Click "Generate Repot Now"

• Click Printable Page → to print current columns or tables

• Click Printable Page -Summary → to print outstanding summary by customer

• Click Export Excel or CSV → to export current columns or tables

NOTES:

• Credit Terms and Credit Limit in RED fonts shows that the Invoices have exceeded the Credit Terms without being paid yet

• Settle the outstanding invoices using Settle Documents is allowed in this report (e.g: Click Settle 1123) 

• Click Edit to edit the customer account

• Click the Transaction Number for Pop Up Document function

In this report, the filters selected can make big difference in the report generated. The special feature in this report is the Credit Limit Usage. This filter helps salesman be aware of customers who are almost reaching the credit limit. From this, they will be able to manage their customer accounts better. 

• Select Branch or All Branches
• Select Saleman Name from the dropdown list
• Enter Date Range
• Enter Credit Limit Usage: How much percentage of invoice issued but still not paid within the credit limit.
• Tick Outstanding Document Only: To exclude Receipts already paid for Invoices.
• Click Select to choose a customer name. Once done, 'Filter by Account' will immediately be ticked as well.
• Click Generate Report Now

Notes: Again, the amount outstanding are divided into different periods for easy viewing. Eg :

• 0 - 30 days
• 30 - 60 days
• 60 - 90 days

To effectively manage a chain store, certain customers may buy from multiple branches. Hence, performance of the branch managers in chasing for collections should be monitored accordingly. This report helps senior management monitor the people who control the credit risk of the company.

• Select Branch or All Branches
• Click Select to choose a customer name. Once done, 'Filter by Account' will immediately be ticked as well.
• Enter Date Range
• Tick Outstanding Document Only: To exclude Receipts already paid for Invoices.
• Click Generate Report Now

Very similar to Transaction By Salesman / Branch except that it filters by customer. This report lists down the 'Customer Type' as well. Customer type is set in Configure Drop Down List for Create Customer Account, as it can be anything or anyhow you want to categorize your customer base. Examples :

• nature of business (for distributors)
• demographic group - by age / gender / race
• social preferences

• Select Branch or All Branches
• Click Select to choose a customer name. Once done, 'Filter by Account' will immediately be ticked as well.
• Enter Date Range
• Tick Outstanding Document Only: To exclude Receipts already paid for Invoices.
• Click Generate Report Now

Very similar to Transaction By Salesman / Branch except that it filters by customer. This report lists down the 'Customer Type' as well. Customer type is set in Configure Drop Down List for Create Customer Account, as it can be anything or anyhow you want to categorize your customer base. Examples :

• nature of business (for distributors)
• demographic group - by age / gender / race
• social preferences

• Select Branch or All Branches
• Select Saleman Name from the dropdown list
• Enter Date Range
• Enter Credit Limit Usage: How much percentage of invoice issued but still not paid within the credit limit.
• Tick Outstanding Document Only: To exclude Receipts already paid for Invoices.
• Click Select to choose a customer name. Once done, 'Filter by Account' will immediately be ticked as well.
• Click Generate Report Now

Notes: Exactly the same as Transaction Aging By Salesman, but instead of showing all Receipts and CMs, this is a summarized version where only the total of all outstanding amount is shown here. 

• Key in Specific Customer or Customer Code Range → leave it blank to generate for ALL Customer
• Select Branch or All Branches
• Select Saleman Name from the dropdown list
• Select Customer Type → if any configuration from drop down list
• Tick the Options 
  • Show Accounts That Busted Credit Limit or Terms Only
  • Outstanding Document Only→ by default, it will tick "show outstanding document only"
  • Show CM create from Bad Debt Relief → refer to Customer Bad Debt Relief
  • Show CM create from Bad Debt Recovered → refer to Customer Bad Debt Recovered
• Key in Reference Date
• Select Document Type
• Select Sortby 
• ClickGenerate Repot Now

This report is useful for getting a breakdown of your customer aging report as of a specific date. Normal operating standards would require you to issue invoice, receipt for deposit and customer credit memo. This check helps you detect fraud and errors in customer balance account for audit purposes and also identifying the aging of the invoices.

• Key in Specific Customer or Customer Code Range → leave it blank to generate for ALL Customer
• Select Branch
• Select Customer Type → if any configuration from drop down list
• Select Date
• Tick the Options 
  • Show Accounts That Busted Credit Limit or Terms Only
  • Outstanding Document Only→ by default, it will tick "show outstanding document only"
  • Show CM create from Bad Debt Relief → refer to Customer Bad Debt Relief
  • Show CM create from Bad Debt Recovered → refer to Customer Bad Debt Recovered
• Select Sort by 
• Click "Generate Repot Now"

Notes:

• Please refer to Aging Summary Total
• Click on 'Printable Page - Summary' for total historical aging per customer

• For Account checking and Audit Purpose, the Aging Summary Total Amount need to be tally with Total Historical AR
• Audit Trail Report tracked the user which user generate the report, which branch and what date range → refer to Audit Trail Report

• Click Select to choose a customer name. Once done, 'Filter by Account' will immediately be ticked as well
• Select Branch or All Branches
• Select Date Range
• Select Saleman Name from the dropdown list
• Key Reference Date
• Choose Aging calculated based on 
• Click Generate Report Now

Similar with CC-04 Transaction Aging Summary by Customer with additional selection on Currency

• Key in Specific Customer or Customer Code Range → leave it blank to generate for ALL Customer
• Select Branch
• Select Date Range
• Select Salesman → default is all
• Select Customer Type → refer to Drop Down List
• Tick the Options 
  • Show Accounts That Busted Credit Limit or Terms Only
  • Outstanding Document Only→ by default, it will tick "show outstanding document only"
  • Show CM create from Bad Debt Relief → refer to Customer Bad Debt Relief
  • Show CM create from Bad Debt Recovered → refer to Customer Bad Debt Recovered
• Select Currency
• Click Generate Repot Now

• Click Printable Page → to print current columns
• Click Export Excel xls FIle → to export current columns to excel file
• Click Export CSV→ to export current columns to CSV file