Menu Path: Trading > Sales > Settlement / Collection or Customer > Task > Settle Document / Create Deposit
This function enables the user to record deposit or partial payments for a single receipt and by any way the payment will be made (cash, credit card, cheque, etc.). Subsequently, a list of outstanding invoices will appear, allowing the user to select the invoices for which the payment is being made.
Step 1:
- Select Branch and click 'Change'
- Key In Customer PKID or click on 'Customer' for search function
- Select the Salesman and State→ Salesman and State will follow the configuration at Customer Maintenance
- Enter the Date and Remarks
- click 'Submit'
Step 2:
- Enter the Payment Methods (Cash, Credit Card, Cheque, Coupon and/or Others)
- Please refer to Finance Permission for the Cashbook dropdown list
Step 3:
- click 'Recalculate'
Step 4:
- Enter amount at open credit /deposit if the customer wants to pay a deposit → refer to Deposit from Customer
- Choose Tax and Major Industry Code
Step 5:
- Click 'Recalculate'
- Please make sure that the Deposit Amount matches the total amount entered in Payment Methods (cash, credit card, cheque and coupon)
- The deposit entered here can be used to settle payment in invoice, cashsale and fullscreen cashsale
Step 6:
- Click 'Confirm and Save' → for Deposit from customer
Step 7:
- Select Date Range for invoice listing
- Select Branch
- Click Submit
Step 8:
- Tick the Outstanding Invoice to be settled (to settled fully amount) or Key in amount under 'This Amount' column (to settled invoices with partial payment)
OR
- Type the Amount and click Auto Settle → system will auto settle the first outstanding invoices
- Click 'Submit Settlement' and 'Confirm and Save'
Tips:
user need to be careful on the GST applied upon Deposit from Customer→ refer to GST on deposit
- If it is Deposit from Customer → follow up step 1 to Step 6
- If it partial payment or settlement from customer → ignore step 4 to 6
Related WIKI Pages:
Found 5 search result(s) for Deposit.