3.0 Create Internal Sales GRN

3.1 Main Details

This tab is open when the user clicks on plus button at the top left corner and this tab is more sophisticated to add information such as Branch, Location, Sales Agent, Member Card, Transaction Date, Credit Terms, Due Date, Reference, Remarks, Permit No, Currency, Customer and Tracking ID. There are also two buttons at the top right corner, Reset and Create, Reset is used to clear all the values that are entered in the fields, the Create button is used for creating the new notes if all the necessary fields are present.

3.2 Account

There are a total of three sub tabs under this Account tab, which are Entity Details, Bill To and Ship To.

3.2.1 Entity Details

This sub tab shows the general information about the customers. Such information are Entity Id, Entity Name, Status, Entity Type, Identity Type, ID Number, Currency, GL Code, Description, Email and Phone Number.

3.2.1.1 Select Customers

This other view of the column will be open when the users click on the Entity Id on the Entity Details tab. This tab shows the list of the customers to choose with the information such as Code, Type, Name and Contact Number.

3.2.2 Bill To

This is the second subtab of the Account tab, which shows the information about the customers bill to information such as Name, Email, Phone No, Billing Address, Address Line 1, Address Line 2, Address Line 3, Address Line 4, Address Line 5, Country, State, City and Postcode.

3.2.3 Ship To

This is third subtab of the Account tab and this is pretty similar to the Bill To tab, which shows the ship to information about the customers which are Name, Email, Phone No, Shipping Address, Address Line 1, Address Line 2, Address Line 3, Address Line 4, Address Line 5, Country, State, City and Postcode.

3.3 Lines Listing

This is another important tab for the users to see the line items that are related to the notes. This tab shows all the line items that are linked to that particular note. There is some information to view easily such as Item Code, Item Name, UOM, Qty, Unit Price(Inclusive of Tax), SST/VAT/GST and Txn Amount. Not only this information but also the total price and total tax are also being calculated and shown at the right hand side of the tab. If the user clicks the Plus button at the top left corner then the create mode for the line items will appear.

3.4 Create Lines

3.4.1 Search Item

This tab shows the list of base items that can be added to the lines tab with the information such as Item Code, Item Name, UOM and System Stock Balance.

3.4.1.1 Item Details

3.4.1.1.1 Main Details

This tab open when the user click on the one the item from the list with the huge load of information such as Item Code, Item Name, UOM, Pricing Scheme, Unit Price STD(Exclusive of Tax), Unit Price STD(Inclusive of Tax), Unit Discount, Quantity Base, Quantity by UOM, UOM to Base Ratio, Unit Price STD by UOM(Exclusive of Tax), Unit Price STD by UOM(Inclusive of Tax), Unit Discount by UOM(Exclusive of Tax), Unit Price Net by UOM(Exclusive of Tax), Unit Price Transaction by UOM(Inclusive of Tax), Unit Price Net(Exclusive of Tax), STD Amount(Unit Price x Quantity), Discount Amount(Exclusive of Tax), Amount Net(Exclusive of Tax), SST Code, SST/GST/VAT, Tax Amount, WHT Code, WHT, WHT Amount, Unit Price Transaction(Inclusive of Tax), Txn Amount and Remarks. If the user clicks the Add button at the top right corner then the selected line items will be added to current notes.

3.4.1.1.2 Delivery Instructions

This subtab provides the information to the user with specific instructions regarding the delivery of the line item. There are two sections in this subtab, the first section is Delivery Instructions which include Instructions and Delivery Date. The second section is Delivery Message Card which include From, To and Message. Also users can also mark the Copy from Entity Name or Copy from Recipient Name.

3.4.1.1.3 Department

Users can view the Segment, G/L Dimensions, Profit Center, and Project that are connected to the purchase order under this Department tab.

3.4.1.2 Costing Details

This tab shows costing details information for line items such as Company Code, Location Code, Qty, Moving Average Unit Cost, FIFO Unit Cost, Manual Unit Cost and Last Purchase Unit Cost.

3.4.1.3 Pricing Details

This tab shows the pricing scheme related to line items with the various information such as Pricing Scheme Code, Pricing Scheme Name, Unit Price and Modified Date.

3.4.1.3.1 Edit Pricing Details

This tab is opened when you click on one of the pricing scheme links, this tab shows up with much information to edit such as Pricing Scheme Code, Pricing Scheme Name, Sales Unit Price(Incl. Tax), Sales Unit Price Tax Amt, Sales Min Price(Incl. Tax), Sales Min Price Tax Amt, Sales Max Price(Incl. Tax), Sales Max Price Tax Amt, Sales Unit Price Before Discount(Incl. Tax), Sales Unit Price Before Discount Tax Amt, Purchase Unit Price(Incl. Tax), Purchase Unit Price Tax Amt, Purchase Min Price(Incl. Tax), Purchase Min Price Tax Amt, Purchase Max Price(Incl. Tax) and Purchase Max Price Tax Amt.

3.4.1.4 Issue Link

Users can view a list of issues that are linked to a line item using the Issue Link tab. Each linked issue can also show the logged time, if any, that was used to work on it. The list of issues contain this information such as Project, Issue Number, Issue Summary, Issue Description, Assignee, Created Date, Resolved Date and Status.

3.4.1.4.1 Edit Issue

When the user clicks on the issue, the additional information is shown on this tab. In this tab, users can see Issue Number and Summary as main information and below, Details tab, Project, Issue Type, Assignee, Reporter, Summary, Description, Parent and Created Date. After the user makes changes to the issue, they can click the Save button at the top right corner to save the latest issue.

3.4.1.4.2 Planning

In the Planning tab, user can see more information about the issue such as Target Start Date, Target End Date, Actual Start Date, Actual End Date, Calculated Start Date, Calculated End Date, Baseline Start Date, Baseline End Date, Billing Currency, Billing Amount, Cost Currency, Cost Amount, Story Point, Manday Target, Manday Actual, Manday Allocated and Manday Billing.

3.4.1.4.3 Attachment

In this tab, users can upload any related or important information that is needed for the issue. Just click the Upload File button and the user can choose any type of file to upload.

3.4.1.4.4 Comment

This is the comment tab, anyone can put their comment about the issue. After putting the comment, the user can see the Date, User and finally Comment in this section. The users can search the required comments easily with the use of a search bar. Also users can create a new comment by clicking the Plus button at the top left corner.

3.4.1.4.5 Subtasks

Sometimes one issue can have many subtasks like bug fixing or enhancement, this tab shows every subtask related to this issue. Users can see Issue Type, Issue Number, Summary, Description, Assignee, Priority, Due Date and Status of the subtasks. The users can search the required subtask easily with the use of a search bar. Also users can create a new subtask by clicking the Plus button at the top left corner.

3.4.1.4.6 Linked Issues

Sometime issues are made of two part such as frontend and backend, if a issue is a frontend issue then in this Linked Issues tab, users can see the linked backend issues with their details such as Project, Issue Type, Issue Number, Summary, Description, Assignee, Due Date and Status. The users can search the required issues easily with the use of a search bar. Also users can create new issues by clicking the Plus button at the top left corner.

3.4.1.4.7 Worklogs

This is the tab where the issue is kept track by the assignee with the details such as Date, Name, Time Spent and Description. The users can search the required worklog easily with the use of a search bar. Also users can create a new worklog by clicking the Plus button at the top left corner.

3.4.1.4.7.1 Create Worklogs

This is the tab where the users can create the new worklogs according to their need with the information such as Activity Type, Date, Duration and Description.

3.4.1.4.8 Activity

This tab is like a history of the issue starting from the creation of the issue to the end of the issue, some information visible to the user are Date, User and Activities.

3.4.2 Create Sales Order Item

This tab shows the list of sales order items that can be added to the lines tab with the information such as Sales Order No., Item Code, Item Name, Qty, UOM and Unit Price(Inclusive of Tax).

3.4.2.1 Item Details

3.4.2.1.1 Main Details

This tab open when the user click on the one the item from the list with the huge load of information such as Sales Order No., Item Code, Item Name, UOM, Pricing Scheme, Unit Price STD(Exclusive of Tax), Unit Price STD(Inclusive of Tax), Unit Discount, Quantity Base, Quantity by UOM, UOM to Base Ratio, Unit Price STD by UOM(Exclusive of Tax), Unit Price STD by UOM(Inclusive of Tax), Unit Discount by UOM(Exclusive of Tax), Unit Price Net by UOM(Exclusive of Tax), Unit Price Transaction by UOM(Inclusive of Tax), Unit Price Net(Exclusive of Tax), STD Amount(Unit Price x Quantity), Discount Amount(Exclusive of Tax), Amount Net(Exclusive of Tax), SST Code, SST/GST/VAT, Tax Amount, WHT Code, WHT, WHT Amount, Unit Price Transaction(Inclusive of Tax), Txn Amount and Remarks. The rest of the tab is the same as from 3.4.1.1.2 Delivery Instructions to 3.4.1.4.8 Activity. You can refer to the above chapters for details.

3.4.3 Create Jobsheet Item

This tab shows the list of jobsheet items that can be added to the lines tab with the information such as Jobsheet No., Item Code, Item Name, Qty, UOM and Unit Price(Inclusive of Tax).

3.4.3.1 Item Details

3.4.3.1.1 Main Details

This tab open when the user click on the one the item from the list with the huge load of information such as Jobsheet No., Item Code, Item Name, UOM, Pricing Scheme, Unit Price STD(Exclusive of Tax), Unit Price STD(Inclusive of Tax), Unit Discount, Quantity Base, Quantity by UOM, UOM to Base Ratio, Unit Price STD by UOM(Exclusive of Tax), Unit Price STD by UOM(Inclusive of Tax), Unit Discount by UOM(Exclusive of Tax), Unit Price Net by UOM(Exclusive of Tax), Unit Price Transaction by UOM(Inclusive of Tax), Unit Price Net(Exclusive of Tax), STD Amount(Unit Price x Quantity), Discount Amount(Exclusive of Tax), Amount Net(Exclusive of Tax), SST Code, SST/GST/VAT, Tax Amount, WHT Code, WHT, WHT Amount, Unit Price Transaction(Inclusive of Tax), Txn Amount and Remarks. The rest of the tab is the same as from 3.4.1.1.2 Delivery Instructions to 3.4.1.4.8 Activity. You can refer to the above chapters for details.

3.4.4 Create Delivery Order Item

This tab shows the list of delivery order items that can be added to the lines tab with the information such as Delivery Order No., Item Code, Item Name, Qty, UOM and Unit Price(Inclusive of Tax).

3.4.4.1 Item Details

3.4.4.1.1 Main Details

This tab open when the user click on the one the item from the list with the huge load of information such as Delivery Order No., Item Code, Item Name, UOM, Pricing Scheme, Unit Price STD(Exclusive of Tax), Unit Price STD(Inclusive of Tax), Unit Discount, Quantity Base, Quantity by UOM, UOM to Base Ratio, Unit Price STD by UOM(Exclusive of Tax), Unit Price STD by UOM(Inclusive of Tax), Unit Discount by UOM(Exclusive of Tax), Unit Price Net by UOM(Exclusive of Tax), Unit Price Transaction by UOM(Inclusive of Tax), Unit Price Net(Exclusive of Tax), STD Amount(Unit Price x Quantity), Discount Amount(Exclusive of Tax), Amount Net(Exclusive of Tax), SST Code, SST/GST/VAT, Tax Amount, WHT Code, WHT, WHT Amount, Unit Price Transaction(Inclusive of Tax), Txn Amount and Remarks. The rest of the tab is the same as from 3.4.1.1.2 Delivery Instructions to 3.4.1.4.8 Activity. You can refer to the above chapters for details.

3.4.5 Create Purchase Order Item

This tab shows the list of purchase order items that can be added to the lines tab with the information such as Purchase Order No., Item Code, Item Name, Qty, UOM and Unit Price(Inclusive of Tax).

3.4.5.1 Item Details

3.4.5.1.1 Main Details

This tab open when the user click on the one the item from the list with the huge load of information such as Purchase Order No., Item Code, Item Name, UOM, Pricing Scheme, Unit Price STD(Exclusive of Tax), Unit Price STD(Inclusive of Tax), Unit Discount, Quantity Base, Quantity by UOM, UOM to Base Ratio, Unit Price STD by UOM(Exclusive of Tax), Unit Price STD by UOM(Inclusive of Tax), Unit Discount by UOM(Exclusive of Tax), Unit Price Net by UOM(Exclusive of Tax), Unit Price Transaction by UOM(Inclusive of Tax), Unit Price Net(Exclusive of Tax), STD Amount(Unit Price x Quantity), Discount Amount(Exclusive of Tax), Amount Net(Exclusive of Tax), SST Code, SST/GST/VAT, Tax Amount, WHT Code, WHT, WHT Amount, Unit Price Transaction(Inclusive of Tax), Txn Amount and Remarks. The rest of the tab is the same as from 3.4.1.1.2 Delivery Instructions to 3.4.1.4.8 Activity. You can refer to the above chapters for details.

3.4.6 Create Purchase Requisition Item

This tab shows the list of purchase requisition items that can be added to the lines tab with the information such as Purchase Requisition No., Item Code, Item Name, Qty, UOM and Unit Price(Inclusive of Tax).

3.4.6.1 Item Details

3.4.6.1.1 Main Details

This tab open when the user click on the one the item from the list with the huge load of information such as Purchase Requisition No., Item Code, Item Name, UOM, Pricing Scheme, Unit Price STD(Exclusive of Tax), Unit Price STD(Inclusive of Tax), Unit Discount, Quantity Base, Quantity by UOM, UOM to Base Ratio, Unit Price STD by UOM(Exclusive of Tax), Unit Price STD by UOM(Inclusive of Tax), Unit Discount by UOM(Exclusive of Tax), Unit Price Net by UOM(Exclusive of Tax), Unit Price Transaction by UOM(Inclusive of Tax), Unit Price Net(Exclusive of Tax), STD Amount(Unit Price x Quantity), Discount Amount(Exclusive of Tax), Amount Net(Exclusive of Tax), SST Code, SST/GST/VAT, Tax Amount, WHT Code, WHT, WHT Amount, Unit Price Transaction(Inclusive of Tax), Txn Amount and Remarks. The rest of the tab is the same as from 3.4.1.1.2 Delivery Instructions to 3.4.1.4.8 Activity. You can refer to the above chapters for details.

3.4.7 Create Purchase Quotation Item

This tab shows the list of purchase quotation items that can be added to the lines tab with the information such as Purchase Quotation No., Item Code, Item Name, Qty, UOM and Unit Price(Inclusive of Tax).

3.4.7.1 Item Details

3.4.7.1.1 Main Details

This tab open when the user click on the one the item from the list with the huge load of information such as Purchase Quotation No., Item Code, Item Name, UOM, Pricing Scheme, Unit Price STD(Exclusive of Tax), Unit Price STD(Inclusive of Tax), Unit Discount, Quantity Base, Quantity by UOM, UOM to Base Ratio, Unit Price STD by UOM(Exclusive of Tax), Unit Price STD by UOM(Inclusive of Tax), Unit Discount by UOM(Exclusive of Tax), Unit Price Net by UOM(Exclusive of Tax), Unit Price Transaction by UOM(Inclusive of Tax), Unit Price Net(Exclusive of Tax), STD Amount(Unit Price x Quantity), Discount Amount(Exclusive of Tax), Amount Net(Exclusive of Tax), SST Code, SST/GST/VAT, Tax Amount, WHT Code, WHT, WHT Amount, Unit Price Transaction(Inclusive of Tax), Txn Amount and Remarks. The rest of the tab is the same as from 3.4.1.1.2 Delivery Instructions to 3.4.1.4.8 Activity. You can refer to the above chapters for details.

3.4.8 Create Purchase Invoice Item

This tab shows the list of purchase invoice items that can be added to the lines tab with the information such as Purchase Invoice No., Item Code, Item Name, Qty, UOM and Unit Price(Inclusive of Tax).

3.4.8.1 Item Details

3.4.8.1.1 Main Details

This tab open when the user click on the one the item from the list with the huge load of information such as Purchase Invoice No., Item Code, Item Name, UOM, Pricing Scheme, Unit Price STD(Exclusive of Tax), Unit Price STD(Inclusive of Tax), Unit Discount, Quantity Base, Quantity by UOM, UOM to Base Ratio, Unit Price STD by UOM(Exclusive of Tax), Unit Price STD by UOM(Inclusive of Tax), Unit Discount by UOM(Exclusive of Tax), Unit Price Net by UOM(Exclusive of Tax), Unit Price Transaction by UOM(Inclusive of Tax), Unit Price Net(Exclusive of Tax), STD Amount(Unit Price x Quantity), Discount Amount(Exclusive of Tax), Amount Net(Exclusive of Tax), SST Code, SST/GST/VAT, Tax Amount, WHT Code, WHT, WHT Amount, Unit Price Transaction(Inclusive of Tax), Txn Amount and Remarks. The rest of the tab is the same as from 3.4.1.1.2 Delivery Instructions to 3.4.1.4.8 Activity. You can refer to the above chapters for details.

3.5 Edit Lines

This tab allows the users to edit the line items that were added to the lines tab with the various information based on the lines that were added before. For example, if the users added base line items then it will show according to tab structure from 3.4.1 Search Item and if the users add the line items from purchase requisition item then the tab structure will be the same as 3.4.6 Create Purchase Requisition Item.

3.6 Settlement

The settlement tab has the following details and also has the plus sign button that can be used to Add the Settlement. The information on the listing table are Date, Amount, Details and Remarks. Also users can see the total and outstanding amount at the top right corner of the tab. If the user clicks the Plus button at the top left corner, another tab for creating settlements will appear.

3.6.1 Add Settlement

This create section is a simple one, just choose the Settlement Method from the dropdown and add it to the Settlement tab. If the user chooses the Settlement Method then the Add button at the top right corner will appear to add the settlement.

3.6.2 Edit Settlement

To edit the settlement, in the settlement edit section these following are information you are able to edit, Settlement Method, Date, Amount and Remarks. Not only that, users can also Delete the settlement.

3.7 Department Hdr

Under this Department Hdr tab, users can see the Segment, G/L Dimensions, Profit Center and Project that are linked to the purchase order. There are also two buttons at the top right corner, Reset and Create, Reset is used to clear all the values that are entered in the fields, the Create button is used for creating the new Hdr if all the necessary fields are present.