2.0 Purchase Requisition Listing

2.1 Create A Purchase Listing

2.1.1 The Add Button

First click on the “+” button to create a purchase requisition.

2.1.2 Main Details Tab

Fill in the form in the “Main Details” tab. Please note that the following fields are compulsory to fill in:

Location
Branch
Currency

2.1.3 Add Line Items

Next click on the “Lines” tab and then click on the “+” button.

2.1.4 Line Item Listing

Next click on a line item from the list. Details about the item will be displayed under the “Main Details” tab under the “Item Details” tab as shown below.

The form under this tab will be filled with the details of the selected item. Users fill in the form for:

Item Name
UOM
Pricing Scheme
Unit Price STD for both excluding and including tax
Unit Discount
Quantity Base and Quantity by UOM
UOM to Base Ratio
Unit Price STD by UOM for both excluding and including tax
Unit Discount by UOM, Unit Price Net by UOM
Unit PriceTransaction by UOM and Unit Price Net
STD Amount
Discount Amount
Amount Net
SST Code and SST/GST/VAT rate
Tax Amount
WHT Code, WHT and WHT Amount,
Unit Price Transaction and Transaction Amount
Last Purchase Price
Remarks

2.1.5 Line Item Details

Items with the “Item Details” tab only have a custom unit of measurement such as “pcs”, “boxes”.

2.1.6 Serial Numbers Addition

Users can fill in the form below to add a serial number to the selected item.

2.1.7 Item Scan

Users can scan an item using their cameras which will be associated with the item and serial number. Clicking on the “ADD” button will add the item.

2.1.8 Enable Create Button

After the addition of the line item, the “CREATE” button should be enabled in the “Create Purchase Requisition” page.

2.2 Editing A Purchase Requisition

2.2.1 Editing Draft Requisitions

Users can edit a purchase requisition as they see fit and click on the “SAVE” button once they are satisfied with the changes. For purchase requisition in “DRAFT” status, the Location and Branch of the company can still be edited along with the other fields.

2.2.2 Editing Final Requisitions

Click on an existing purchase requisition item from the purchase requisition listing. For purchase requisitions in “FINAL” the Location and Branch of the company can no longer be edited. This is because the requisition has been finalized.

2.2.3 Reset Draft Requisitions

Clicking on the “RESET” button will remove all the data for the selected requisition that is in “DRAFT” status.

2.2.4 Reset Finalized Requisitions

Clicking on the “RESET” button will NOT work on the selected requisition that is in “FINAL” status. This is because the requisition is already finalized.

2.2.5 Contract Addition

Users can add a “Contract” to the requisition while editing. To do this, the “+” button must be clicked.

2.2.6 Add Requisitions Contract

Select a contract from the list and fill in the “Contra Amount” field. This will enable the “ADD” button in the top right corner.

2.2.7 Finalize Requistions

Click on “FINAL” to finalize the requisition. Subsequently users can click on “SAVE” to save the edited requisition as a draft.

Finalized requisitions will have the “FINAL” posting status.

2.2.8 Finalize Requisitions from Listing

Users can use the listing page to finalize a requisition as well: First select a requisition from the listing. The selected requisition will be marked with a tick mark. Next click on the “FINAL” button. This will finalize the requisition.

The changes will be reflected in the listing as shown below.

2.2.9 Linked Requisitions Documents

During edit, users can select the “Doc Link” tab and view the “Copied From” documents.

2.2.10 Documents Attachments

Users can attach multiple documents while editing a requisition. The “ADD” button will be enabled when a document is attached. The “bin” icon in the attached documents is used to remove attached documents.

2.2.11 Export Invoice as PDF

Users can use the “Export” tab to download the selected purchase requisition as an invoice in pdf format.

BigLedger (Public)