Self-Billed Workflow

Introduction

The Self-Billed Workflow is used when a company must issue an invoice on behalf of a foreign supplier for purchases made. In this scenario, the organization (buyer) generates a self-billed purchase invoice and submits it to LHDN for compliance. This is necessary when a supplier does not issue its own invoice, ensuring that the tax authority receives the correct transaction details.

This process involves configuring the Supplier Maintenance Applet to enable self-billing and managing self-billed invoices through the Internal Purchase Invoice Applet. Additionally, other purchase-related applets such as Purchase Credit Note, Purchase Debit Note, Purchase Return, and Refund Note Applets also support the self-billing feature.

Configuring Self-Billed Invoicing in Supplier Maintenance Applet

If your organization purchases from a foreign supplier, a self-billed purchase invoice must be created and sent to LHDN. In this case, the organization will act as the buyer, and the foreign company will be the supplier.

To enable a supplier for self-billed e-invoicing: Open the Supplier Maintenance Applet. Create a new supplier or select an existing supplier. Navigate to the ‘E-Invoice’ tab. Find the field labeled ‘E-Invoice Self-Billed’ and select ‘True’. Click ‘Save’ to confirm the changes.

To enable a supplier for self-billed e-invoicing: Open the Supplier Maintenance Applet. Create a new supplier or select an existing supplier. Navigate to the ‘E-Invoice’ tab. Find the field labeled ‘E-Invoice Self-Billed’ and select ‘True’. Click ‘Save’ to confirm the changes.

Once self-billing is enabled, all purchase invoices from this supplier will be automatically routed to the My E-Invoice Admin Applet for submission.

If manual adjustments are required for individual invoices, they can be performed in the Internal Purchase Invoice Applet instead.

Managing Self-Billed Invoices in Internal Purchase Invoice Applet

Once the E-Invoice Self-Billed option is set to ‘True’ in the Supplier Maintenance Applet, any self-billed invoices will automatically appear in the Internal Purchase Invoice Applet, with the Self-Billed column marked as ‘Yes’.

If a self-billed invoice is not automatically labeled or requires manual adjustment, users can manually enable the self-billing feature for specific invoices:

Locate the invoice in the Internal Purchase Invoice Applet. Select the checkbox next to the invoice. Click on the ‘Self-Billed’ button. The Self-Billed column for the invoice will update to ‘Yes’.

Locate the invoice in the Internal Purchase Invoice Applet. Select the checkbox next to the invoice. Click on the ‘Self-Billed’ button. The Self-Billed column for the invoice will update to ‘Yes’.

Once this process is completed, the invoice is automatically routed to the My E-Invoice Admin Applet’s Posting Queue for validation and submission.

This ensures that all self-billed invoices are correctly processed, validated, and submitted to LHDN, ensuring compliance with e-invoicing regulations.

Other Applets Supporting Self-Billing

Besides the Internal Purchase Invoice Applet, the self-billing feature is also available in:

Purchase Credit Note Applet
Purchase Debit Note Applet
Purchase Return Applet
Refund Note Applet

The process of enabling self-billing in these applets follows the same steps as described in the Internal Purchase Invoice Applet. Users can refer back to this section for detailed instructions.

Ensuring Compliance and Accuracy

The Self-Billed Workflow is critical for maintaining compliance with LHDN requirements and ensuring that transactions with foreign suppliers are correctly recorded. By enabling self-billing in the Supplier Maintenance Applet, businesses can streamline the invoicing process while ensuring that all self-billed invoices are correctly routed to My E-Invoice Admin for processing.

With self-billing configured correctly, organizations can ensure that tax obligations are met, invoices are processed efficiently, and financial records remain accurate.

Next Step: E-Invoice Submission

With self-billed invoices properly configured, the next step is to submit finalized e-invoices for validation and approval. This ensures that all self-billed and standard purchase invoices comply with MyInvois and Peppol standards before final submission.

➡ Proceed to https://bigledger.atlassian.net/wiki/spaces/AKAUN/pages/4578902018/E-invoice+Submission?atlOrigin=eyJpIjoiNjk4ZTg1YTczOTYxNDMxZWE4OWQ3OTcyN2Q1NmE4MTQiLCJwIjoiYyJ9

Self-Billed Workflow﻿