Wavelet-training.wavelet.biz/emp
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Operations

I. Introduction - EMP Setup - Operations Modules - Customer Module - Supplier Module - Finance Module - Accounting Module - Reports - Please refer to file: {+}Training_Introduction_20141109.ppt+ (file:///C:\\wiki\\download\\attachments\\5538120\\Training_Introduction_20141109.ppt%3fversion=1&modificationDate=1415548456372&api=v2)
II. Procurement / Warehouse
1.  Item Master Maintenance 1.1 Check Product Listing: Inventory > Item > Item Listing 1.2 Add Product Master Data : Inventory > Item > Add Item 1.3 Edit Product information : Inventory > Item > Edit Item 1.4 Configure Product Category / Hierarchy (Level 1 to 10): Inventory > Item Categories > Matrix Category Maintenance 1.5 Configure Product Category with tree structure (Level 0) : Inventory > Item Categories > Category Maintenance 1.6 Delete un-wanted categories: Inventory > Item Categories > Merge Category (Level 1 to 10)
2. Stock Ordering and Receiving 2.1 Order Stock from Supplier : Procurement > Transaction > New Purchase Order 2.2  Receive Goods from Supplier (with Multi PO) : Procurement > Transaction > Direct Receiving Stock (GRN) 2.3  Receive Goods from Supplier (single PO) : Procurement > Transaction > Create GRN by Purchase Order 2.4  Receive Goods from Supplier (without PO) : Procurement > Transaction > Direct Receiving Stock (GRN) 2.5  Approve PO, Check Outstanding PO or Close/Cancel PO that not valid : Procurement > Reports > Purchase Order Details Listing (By Items) / Purchase Order Listing (By PO) 2.6 Update supplier invoice no.; Change supplier code : Trading > Purchase > Edit GRN / Procurement > Reports > GRN Listing
3. Return Goods to Supplier / Wrong GRN 3.1 without GRN no.: Procurement > Transaction > Purchase Return 3.2 with GRN no.: Procurement > Transaction > Purchase Return by GRN
4. Stock Request from branches 4.1 Trading > Stock Requisition > Create / Edit - Trading > Stock Requisition > Listing / Detail Listing (By Items)
5. Stock transferring 5.1 Preparation the transfer note : Trading > Internal Stock Transfer > Create 5.2 Receive Stock from branch : Trading > Internal Stock Transfer > Receive 5.3 Check the transfer information : Trading > Internal Stock Transfer Listing (by ST) / Detail Listing (by items)
6. Branch Operations 6.1 Cash and Carry / Point of Sales : Trading > Sales > Full Screen Cash Sales or Cash Sale 6.2 Selling Price, Selling below minimum selling price / below cost, FOC item 6.3 Multiple Payment Mode: Cash, Credit Card, Easy Payment Scheme, Cheque, Supplier Voucher,Supplier Subsidy
6.4 Deposit Collection (without Sales Order) : Trading > Sales > Settlement/Collection 6.5 Deposit Settlement in Full Screen Cash Sales
6.6 Cancel Cash Sales : Trading > Sales > Cancel Cash Sales /Invoice
6.7 Goods Return for exchange (with invoice) : Trading > Sales > Sales Return by Invoice 6.8 Goods Return for exchange (without invoice) : Trading > Sales > Sales Return (Multi Invoice) 6.9 Goods Exchange with same amount / with Cash top up: Credit Memo Settlement in Full Screen Cash Sales
6.10 Change salesman code, update remarks, SWAP SERIAL NUMBER, Change PAYMENT MODE : Trading > Sales > Edit Invoice (But cannot change date, qty and item price/amount of the bill)
7. Trade In function
7.1. In Full Screen Cash Sales > click "Trade In", page open in Customer Create Credit Memo Page : Scroll down and click "Trade In Item" > search for trade in product (new product code), key in Qty and Price (save as cost price) > once saved, CM created, link back to full screen cash sales, record in Select Credit Memo Settlement 7.2. Customer > Credit Memo > Create: Scroll down and click "Trade In Item" > search for trade in product (new product code), key in Qty and Price (save as cost price) > CM created, can use for contra the Invoice
8. Coupon function (Voucher / coupon with different face value / expiry date)
9. End Day Closing:
9.1 Trading > Reports > Daily Cashier Collection Report
9.2 Reports > Manager Reports > SR-01 Daily Sales Report With Cash Flow Analysis
10. Credit Sales 10.1 Trading > Sales > Create Invoice 10.2 Inter-company Billing (with Configuration) 10.3 Trading > Sales > Invoice Listing, Sales Return Listing
11. Job Sheet / Quotation (use as Draft Invoice / Picking List) 11.1 Trading > Job Sheet 11.2 Create, Edit, Convert to Invoice (or Sales Order to Invoice), Listing
12. Job Sheet for Workshop
13. Sales Order 13.1 Retail: Order Taking > Collection > Cash Sales / Invoice 13.1.1 Distribution > Order Taking > Create Sales Order 13.1.2 Update collection/ arrange delivery or Convert Sales Order to Invoice (Single Invoice): Distribution > Order Taking > Edit Sales Order
13.1.3 Convert Sales Order to multiple Delivery/Invoice: Trading > Sales > Create Invoice, Load SO no. 13.1.4 Reports: Distribution > Order Taking > Misc Listing > General Sales Order Listing Detail (Get Listing with Collection and Delivery Detail)
13.2 Distribution: Order Taking > Sales Order Approve > Sales Order Listing > Convert to Invoice 13.2.1 Distribution > Order Taking > Create Sales Order 13.2.2 Approve Sales Order: Distribution > Order Taking > Edit Sales Order 13.2.3 Sales Order Credit Approve: Distribution > Order Taking > Misc Listing > Sales Order Credit Approval Listing 13.2.4 Reports: Distribution > Order Taking > Misc Listing > General Sales Order Listing Detail (Get Listing)
14. Customer Consignment 14.1 EMP Configuration (Control Panel > System Admin > EMP Configurations > Distribution > Consignment GL Code & Consignment Variance GL Code) 14.2 Distribution > Consignment > Consignment Create / Billing / Return
15. Inventory Module 15.1 Report : Stock Availability, Stock Movement 15.2 Pricing Matrix : Setting Promotion Price 15.3 Purchase with Purchase (PWP) 15.4 Bill of Material (Package) 15.5 Reset MA (Costing Adjustment: Supplier Discount, Price Protection, Defected Discount) 15.6 Serial Number (Tracking, Adjustment) 15.7 Stock Adjustment (stock lost, stock for own use) 15.8 Stock Take 15.9 Stock Control (Reorder Quantity)
16. Service / RMA Module 16.1 Received service set from customer : Trading > RMA > RMA by Branch > External Stock 16.2 Own Stock for Supplier Warranty : Trading > RMA > RMA by Branch > Internal Stock 16.3 Processing the faulty set : Trading > RMA > RMA by Department > Status Update 16.4 Return faulty set to supplier repair : Trading > RMA > Create RMA 16.5 Faulty set return from supplier after warranty : Trading > RMA > Return from Supplier
17. Stock Report 17.1 SBR-05 Historical Stock Balance Report
18. Manager Report 18.1 CI-03 Detailed Transaction Records By Customer
18.2 SR-06 Stock Sales by Item Code

III. Accounting & System Configuration

1. Company & Branches Configuration 1.1 Company : Control Panel > Developer > Organization Structure > Company 1.2 Location Maintenance : Control Panel > Developer > Location Maintenance 1.3 Branch Maintenance : Control Panel > Developer > Branch Listing / Edit Branch
2. User & Role access control 2.1 Create new user : Control Panel > System Admin > Manage Users > Add New User 2.2 To update the user information: Control Panel > System Admin > Manage Users > User Listing > Generate Report > Edit 2.3 Add / update user role : Control Panel > System Admin > Manage Users > Role Maintenance 2.4  Role access control : Control Panel > System Admin > Manage Users > Configure Role Permission
3. Accounting > Maintenance > Configuration 3.1 Financial Year 3.1.1 Add Financial Year 3.1.2 Edit Financial Year & Period (Lock Transaction/period; update Quarter for P&L by period)
3.2 Chart of Accounts
3.2.1 Add new GL Code
3.2.2 View GL Code: GL Code Listing / Edit GL code,name & gl category 3.2.3 Merge GL Codes: Delete the unwanted GL and move the transaction to new GL Code
 
3.3 Credit Card Maintenance 3.3.1 Card Payment Config (Configure credit card with credit card charges, 0% instalment easy payment scheme)
3.4 Cashbook Maintenance 3.4.1 Cash Book Maintenance (Configure Cash on hand, petty cash, bank account, contra account, etc)
3.5 Inter-company Stock Transfer Configuration
4. Customer Module / Account Receivable / Debtor 4.1 Add/update Customer Account, update delivery address, update contact person, update credit limit/credit terms : Customer > Maintenance > Create / Edit 4.2 Received Customer Payment / Deposit: Customer > Tasks > Settle Document/Deposit 4.3 Contra Open Receipt/Deposit with Invoice : Customer > Tasks > Deposit Settlement 4.4 Deposit Listing: Customer > Tasks > Deposit Settlement > Click "Open Credit Receipt Number" 4.5 Customer Outstanding summary : Customer > Tasks > Monitor Outstanding Document 4.6 Issue sales discount/rebate to customer: Customer > Credit Memo > Create > Debit selected glcode, Credit accReceivable (Credit Note) 4.7 Issue DEBIT NOTE to customer: Customer > Credit Memo > Create > Credit selected glcode, Debit accReceivable (Debit Note) 4.8 Cancel wrong CN/DN: Customer > Credit Memo > Reverse 4.9 Edit/Update manually credit memo AMOUNT/Date/Customer Code/salesman: Customer > Credit Memo > Edit 4.10 Contra CN/DN with INV: Customer > Credit Memo > Contra / Uncontra 4.11 Customer > Tasks > AR Transaction (Debtor Ledger)/ Statement of Account / Billing Statement 4.12 Customer > Query/Reports > Historical AR Balance/ Ageing / Customer Listing / Official Receipt Listing
5. Supplier Module / Account Payable / Creditor 5.1 Add/update Supplier account, update supplier bank account information, contact person: Supplier > Maintenance > Create / Edit 5.2 Create accruals bills / non merchandise invoice: Supplier > Supplier Invoice > Create 5.3 Supplier Outstanding summary : Supplier > Creditors > Monitor Outstanding Invoice 5.4 Issue credit note to supplier: Supplier > Credit Memo > Create > Debit selected glcode, Credit accPayable (Credit Note) 5.5 Record supplier credit note (e.g:purchase discount, incentive received): Supplier > Credit Memo > Create > Credit selected glcode, Debit accPayable (Debit Note) 5.6 Cancel wrong CN/DN: Supplier > Credit Memo > Reverse 5.7 Edit/Update manually credit memo AMOUNT/Date/Supplier Code: Supplier > Credit Memo > Edit 5.8 Contra CN/DN with INV: Supplier > Credit Memo > Comtra / Uncontra 5.9 Supplier > Creditors >Historical AP Balance / AP Transaction / Statement of Account / Billing Statement / Ageing 5.10 Supplier > Query/Report > Payment Detail with Supplier Invoice 5.11 Supplier > Query/Report > Supplier Payment with Settlement Details
6. Finance Module 6.1 Payment Voucher 6.1.1 Payment to Trade Supplier/Non-Trade: Finance > Payment Voucher > Create > Select Supplier Code, update information, select Supplier Invoice to contra 6.1.2 Payment to Salary, Expenses, Loan: Finance > Payment Voucher > Create > update information, select glCode (by branch) 6.1.3 Pre-payment to supplier for goods purchased: Finance > Payment Voucher > Open (Select Supplier Code) 6.1.4 Refund to Customer Deposit: Finance > Payment Voucher > Create : select Customer Code, Click "Receipt" to contra open RCT 6.1.5 Reprint / Batch printing payment voucher/print cheque : Finance > Payment Voucher > Search 6.1.6 Edit PV Date, cheque no, ref, cashbook: Finance > Payment Voucher > Edit 6.1.7 To get the listing: Finance > Payment Voucher > Payment Voucher Listing
6.2 CashBook 6.2.1 Daily branch sales bank in / money transfer between bank / petty cash transfer : Finance > Cashbook > Cash Transfer 6.2.2 Checking Cashbook transaction : Finance > Cashbook > Query Cashbook Transaction 6.2.3 Checking Cashbook summary: Finance > Cashbook > Cash Level (sort by glCode) 6.2.4 Finance > Cash Book > Bank Reconciliation 6.2.5 Edit Cash Transfer transaction: Finance > Cash Book > Cash Transfer Listing
6.3 Receipt Voucher 6.3.1 non-merchandised money collection (e.g: Supplier incentive/bank loan) : Finance > Receipt Voucher > Create 6.3.2 update suspense account / edit date / Contra & unContra Invoice: Finance > Receipt Voucher > Edit 6.3.3 cancel wrongly created receipt: Finance > Receipt Voucher > Reverse
7. Accounting Module 7.1 Manual Journal Transaction/ accruals transaction: Accounting > Journal & Ledger : Add Jtxn 7.2 Generate Journal Listing: Accounting > Journal & Ledger > Journal Listing 7.3 Financial Statement (Trial Balance, Profit & Loss Statement, Balance Sheet) 7.4 Transfer Profit&Loss, Balance Sheet: Accounting > Others function : Month End Processing 7.5 Check Opening and Closing Stock Figure: Accounting > Others Function : Stock Flow Report
8. System Configuration 8.1 Control Panel > System Admin > EMP Configuration 8.2 Home Page > Bulletin 8.3 Control Panel > System Admin > Intranet > Configuration > Marquee
9. Opening (Key in manually) 9.1 Stock : Procurement > Transaction > Direct Receiving Stock (GRN, supplier code:1, date before use system) 9.2 Customer : Customer > Maintenance > Opening Balance (after created, system generate the INV, item code:OPENING-BALANCE) 9.3 Supplier : Supplier > Supplier Invoice > Create (glcode: purchase, date follow outstanding invoice date) 9.4 CashBook : Finance > Cashbook > Cash Adjustment (single entry, appear the txn in cash book only) 9.5 General Ledger(GL)/Balance Sheet: Finance > Accounting > Configuration > Set Opening Balance
10. Opening (upload method) 10.1 Stock : Inventory > Others > Upload GRN (supplier code:1, date before use system) 10.2 Customer : Trading > Sales > Upload Invoice 10.3 Supplier : Supplier > Maintenance > Upload supplier invoice
11. Data Migration (upload method) 11.1 Item Master File: Inventory > Item > Upload Item Code 11.2 Debtor / Customer File: Customer > Maintenance > Upload Customer List 11.3 Creditor / Supplier File: Supplier > Maintenance > Upload Supplier List 11.4 Chart Of Account: Accounting > Maintenance > Configuration > Upload GL Codes
11.5 New Cash Book : Accounting > Maintenance > Configuration > Cashbook Maintenance
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