GRPLM-312 - Getting issue details... STATUS
Training server URL:
http://wavelet-training.wavelet.systems/emp/
user: wms1001 password: 123456
Prerequisite : Stable internet connection ; Mozilla or Chrome browser ; own laptop ; Disable browser pop-up
Operations
I. Introduction
- EMP Setup
- GST Setup
- Operations Modules
- Customer Module
- Supplier Module
- Finance Module
- Accounting Module
- Reports
- Please refer to file: Training_Introduction_20171004.ppt
II. Procurement / Warehouse
1. Item Master Maintenance
1.1 Check Product Listing: Inventory > Item > Item Listing
1.2 Add Product Master Data : Inventory > Item > Add Item
1.3 Edit Product information : Inventory > Item > Edit Item
1.4 Configure Product Category / Hierarchy (Level 1 to 10): Inventory > Item Categories > Matrix Category Maintenance
1.5 Configure Product Category with tree structure (Level 0) : Inventory > Item Categories > Category Maintenance (Optional)
1.6 Delete un-wanted categories: Inventory > Item Categories > Merge Category (Level 1 to 10)
2. Stock Ordering and Receiving
2.1 Order Stock from Supplier : Procurement > Transaction > New Purchase Order
2.2 Receive Goods from Supplier (with Multi PO) : Procurement > Transaction > Direct Receiving Stock (GRN)
2.3 Receive Goods from Supplier (single PO) : Procurement > Transaction > Create GRN by Purchase Order
2.4 Receive Goods from Supplier (without PO) : Procurement > Transaction > Direct Receiving Stock (GRN)
2.5 Approve PO,Check Outstanding PO or Close/Cancel PO that not valid : Procurement > Reports > Purchase Order Details Listing (By Items) / Purchase Order Listing (By PO)
2.6 Update supplier invoice no.; Change supplier code : Trading > Purchase > Edit GRN / Procurement > Reports > GRN Listing
3. Return Goods to Supplier / Wrong GRN
3.1 without GRN no.: Procurement > Transaction > Purchase Return
3.2 with GRN no.: Procurement > Transaction > Purchase Return by GRN
4. Stock Request from branches
4.1 Trading > Stock Requisition > Create / Edit
4.2 Trading > Stock Requisition > Listing / Detail Listing (By Items)
5. Stock transferring
5.1 Preparation the transfer note : Trading > Internal Stock Transfer > Create
5.2 Receive Stock from branch : Trading > Internal Stock Transfer > Receive
5.3 Check the transfer information : Trading > Internal Stock Transfer Listing (by ST) / Detail Listing (by items)
6. Branch Operations
6.1 Cash and Carry / Point of Sales
: Trading > Sales > Full Screen Cash Sales or Cash Sale
6.2 Selling Price, Selling below minimum selling price / below cost, FOC item
6.3 Multiple Payment Mode: Cash, Credit Card, Easy Payment Scheme, Cheque, Supplier Voucher,Supplier Subsidy
6.4 Deposit Collection (without Sales Order) : Trading > Sales > Settlement/Collection
6.5 Deposit Settlement in Full Screen Cash Sales
6.6 Cancel Cash Sales : Trading > Sales > Cancel Cash Sales /Invoice
6.7 Goods Return for exchange (with invoice) : Trading > Sales > Sales Return by Invoice
6.8 Goods Return for exchange (without invoice) : Trading > Sales > Sales Return (Multi Invoice)
6.9 Goods Exchange with same amount / with Cash top up: Credit Memo Settlement in Full Screen Cash Sales
6.10 Change salesman code, update remarks, SWAP SERIAL NUMBER, Change PAYMENT MODE : Trading > Sales > Edit Invoice
(But not the item price/amount of the bill)
7. Trade In function
7.1. In Full Screen Cash Sales > click "Trade In", page open in Customer Create Credit Memo Page : Scroll down and click "Trade In Item" >
search for trade in product (new product code), key in Qty and Price (save as cost price) > once saved, CM created, link back to full screen cash sales, record in Select Credit Memo Settlement
7.2. Customer > Credit Memo > Create: Scroll down and click "Trade In Item" > search for trade in product (new product code), key in Qty and Price (save as cost price) > CM created, can use for contra the Invoice
8. Coupon function
(Voucher / coupon with different face value / expiry date)
9. End Day Closing:
9.1 Trading > Reports > Daily Cashier Collection Report
9.2 Reports > Manager Reports > SR-01 Daily Sales Report With Cash Flow Analysis
10. Credit Sales
10.1 Trading > Sales > Create Invoice
10.2 Inter-company Billing (with Configuration)
10.3 Trading > Sales > Invoice Listing, Sales Return Listing
11. Job Sheet / Quotation
(use as Draft Invoice / Picking List)
11.1 Trading > Job Sheet
11.2 Create, Edit, Convert to Invoice (or Sales Order to Invoice), Listing
12. Job Sheet for Workshop
12.1 Create Job Sheet / Edit Job Sheet
12.2 Purchase Non-Stock
12.3 Reports : Service History, Daily Sales Report, Departmental Qty & Sales Report
13. Sales Order
13.1 Retail: Order Taking > Collection > Cash Sales / Invoice
13.1.1 Distribution > Order Taking > Create Sales Order
13.1.2 Update collection/ arrange delivery or Convert Sales Order to Invoice (Single Invoice): Distribution > Order Taking > Edit Sales Order
13.1.3 Convert Sales Order to multiple Delivery/Invoice: Trading > Sales > Create Invoice, Load SO no.
13.1.4 Reports: Distribution > Order Taking > Misc Listing > General Sales Order Listing Detail (Get Listing with Collection and Delivery Detail)
13.2 Distribution: Order Taking > Sales Order Approve > Sales Order Listing > Convert to Invoice
13.2.1 Distribution > Order Taking > Create Sales Order
13.2.2 Approve Sales Order: Distribution > Order Taking > Edit Sales Order
13.2.3 Sales Order Credit Approve: Distribution > Order Taking > Misc Listing > Sales Order Credit Approval Listing
13.2.4 Reports: Distribution > Order Taking > Misc Listing > General Sales Order Listing Detail (Get Listing)
14. Customer Consignment
14.1 EMP Configuration (Control Panel > System Admin > EMP Configurations > Distribution > Consignment GL Code & Consignment Variance GL Code)
14.2 Distribution > Consignment > Consignment Create / Billing / Return
14.3 Distribution > Consignment > Reports > Consignment Stock Reports / Reports by Customer Outlet
15. Supplier Consignment
15.1 EMP Configuration (Control Panel > System Admin > EMP Configurations > Procurement > Supplier Consignment GL Code & Supplier Consignment Variance GL Code)
15.2 Procurement > Supplier Consignment > Create / Billing / Return
16. Inventory Module
16.1 Report : Stock Availability, Stock Movement
16.2 Pricing Matrix : Setting Promotion Price
16.3 Purchase with Purchase (PWP)
16.4 Bill of Material (Package)
16.5 Reset MA (Costing Adjustment: Supplier Discount, Price Protection, Defected Discount)
16.6 Serial Number (Tracking, Adjustment)
16.7 Stock Adjustment (stock lost, stock for own use)
16.8 Stock Take
16.9 Stock Control (Reorder Quantity)
17. Service / RMA Module
17.1 Received service set from customer : Trading > RMA > RMA by Branch > External Stock
17.2 Own Stock for Supplier Warranty : Trading > RMA > RMA by Branch > Internal Stock
17.3 Processing the faulty set : Trading > RMA > RMA by Department > Status Update
17.4 Return faulty set to supplier repair : Trading > RMA > Create RMA
17.5 Faulty set return from supplier after warranty : Trading > RMA > Return from Supplier
18. Stock Report
18.1 SBR-05 Historical Stock Balance Report
18.2 IM-03 Item Stock Movement Report
18.3 SPR-01 Stock Purchase Report
18.4 SSR Stock Sales Report
19. Manager Report
19.1 CI-03 Detailed Transaction Records By Customer
19.2 SR-06 Stock Sales by Item Code
III. Accounting & System Configuration
1. Company & Branches Configuration
1.1 Company : Control Panel > Developer > Organization Structure > Company
1.2 Location Maintenance : Control Panel > Developer > Location Maintenance
1.3 Branch Maintenance : Control Panel > Developer > Branch Listing / Edit Branch
2. User & Role access control
2.1 Create new user : Control Panel > System Admin > Manage Users > Add New User
2.2 To update the user information: Control Panel > System Admin > Manage Users > User Listing > Generate Report > Edit
2.3 Add / update user role : Control Panel > System Admin > Manage Users > Role Maintenance
2.4 Role access control : Control Panel > System Admin > Manage Users > Configure Role Permission
3. Accounting > Maintenance > Configuration
3.1 Financial Year
3.1.1 Add Financial Year
3.1.2 Edit Financial Year & Period (Lock Transaction/period; update Quarter for P&L by period)
3.1.3 Add Tax Year
3.2 Chart of Accounts
3.2.1 Add new GL Code
3.2.2 View GL Code: GL Code Listing / Edit GL code,name & gl category
3.2.3 Merge GL Codes: Delete the unwanted GL and move the transaction to new GL Code
3.3 Credit Card Maintenance
3.3.1 Card Payment Config (Configure credit card with credit card charges, 0% installment easy payment scheme)
3.4 Cashbook Maintenance
3.4.1 Cash Book Maintenance (Configure Cash on hand, petty cash, bank account, contra account, etc)
3.5 Intercompany Stock Transfer Configuration
4. Customer Module / Account Receivable / Debtor
4.1 Add/update Customer Account, update delivery address, update contact person, update credit limit/credit terms : Customer > Maintenance > Create / Edit
4.2 Settlement from Customer/Deposit Collection : Customer > Tasks > Settle Document/Deposit
4.3 Contra Open Receipt/Deposit with Invoice : Customer > Tasks > Deposit Settlement
4.4 To get the Open Deposit Listing: Customer > Tasks > Deposit Settlement > Click "Open Credit Receipt Number"
4.5 Customer Outstanding summary : Customer > Tasks > Monitor Outstanding Document
4.6 Issue sales discount/rebate to customer: Customer > Credit Memo > Create > Debit selected glcode, Credit accReceivable (Credit Note)
4.7 Issue DEBIT NOTE to customer: Customer > Credit Memo > Create > Credit selected glcode, Debit accReceivable (Debit Note)
4.8 Cancel wrong CN/DN: Customer > Credit Memo > Reverse
4.9 Edit/Update manually credit memo AMOUNT/Date/Customer Code/salesman: Customer > Credit Memo > Edit
4.10 Contra CN/DN with INV: Customer > Credit Memo > Contra / Uncontra
4.11 Customer > Tasks > AR Transaction (Debtor Ledger)/ Statement of Account / Billing Statement
4.12 Customer > Query/Reports > Historical AR Balance/ Ageing / Customer Listing / Official Receipt Listing
5. Supplier Module / Account Payable / Creditor
5.1 Add/update Supplier account, update supplier bank account information, contact person: Supplier > Maintenance > Create / Edit
5.2 Create accruals bills / non merchandise invoice: Supplier > Supplier Invoice > Create
5.3 Supplier Outstanding summary : Supplier > Creditors > Monitor Outstanding Invoice
5.4 Issue credit note to supplier: Supplier > Credit Memo > Create > Debit selected glcode, Credit accPayable (Credit Note)
5.5 Record supplier credit note (e.g:purchase discount, incentive received): Supplier > Credit Memo > Create > Credit selected glcode, Debit accPayable (Debit Note)
5.6 Cancel wrong CN/DN: Supplier > Credit Memo > Reverse
5.7 Edit/Update manually credit memo AMOUNT/Date/Supplier Code: Supplier > Credit Memo > Edit
5.8 Contra CN/DN with INV: Supplier > Credit Memo > Contra / Uncontra
5.9 Supplier > Creditors >Historical AP Balance / AP Transaction / Statement of Account / Billing Statement / Ageing
5.10 Supplier > Query/Report > Payment Detail with Supplier Invoice
5.11 Supplier > Query/Report > Supplier Payment with Settlement Details
6. Finance Module
6.1 Payment Voucher
6.1.1 Payment to Trade Supplier/Non-Trade: Finance > Payment Voucher > Create > Select Supplier Code, update information, select Supplier Invoice to contra
6.1.2 Payment to Salary, Expenses, Loan: Finance > Payment Voucher > Create > update information, select glCode (by branch)
6.1.3 Pre-payment to supplier for goods purchased: Finance > Payment Voucher > Open (Select Supplier Code)
6.1.4 Refund to Customer Deposit: Finance > Payment Voucher > Create : select Customer Code, Click "Receipt" to contra open RCT
6.1.5 Reprint / Batch printing payment voucher/print cheque : Finance > Payment Voucher > Search
6.1.6 Edit PV Date, cheque no, ref, cashbook: Finance > Payment Voucher > Edit
6.1.7 To get the listing: Finance > Payment Voucher > Payment Voucher Listing
6.2 CashBook
6.2.1 Daily branch sales bank in / money transfer between bank / petty cash transfer : Finance > Cashbook > Cash Transfer
6.2.2 Checking Cashbook transaction : Finance > Cashbook > Query Cashbook Transaction
6.2.3 Checking Cashbook summary: Finance > Cashbook > Cash Level (sort by glCode)
6.2.4 Finance > Cash Book > Bank Reconciliation
6.2.5 Edit Cash Transfer transaction: Finance > Cash Book > Cash Transfer Listing
6.3 Receipt Voucher
6.3.1 non-merchandised money collection (e.g: Supplier incentive/bank loan) : Finance > Receipt Voucher > Create
6.3.2 update suspense account / edit date / Contra & unContra Invoice: Finance > Receipt Voucher > Edit
6.3.3 cancel wrongly created receipt: Finance > Receipt Voucher > Reverse
7. Accounting Module
7.1 Manual Journal Transaction/ accruals transaction: Accounting > Journal & Ledger : Add Jtxn
7.2 Generate Journal Listing: Accounting > Journal & Ledger > Journal Listing
7.3 Financial Statement (Trial Balance, Profit & Loss Statement, Balance Sheet)
7.4 Transfer Profit&Loss, Balance Sheet: Accounting > Others functions : Month End Processing
7.5 Check Opening and Closing Stock Figure: Accounting > Others Function : Stock Flow Report
8. System Configuration
8.1 Control Panel > System Admin > EMP Configuration
8.2 Home Page > Bulletin
8.3 Control Panel > System Admin > Intranet > Configuration > Marquee
9. Opening (Key in manually)
9.1 Stock : Procurement > Transaction > Direct Receiving Stock (GRN, supplier code:1, date before use system)
9.2 Customer :
9.2.1 Outstanding Invoice: Customer > Maintenance > Opening Balance (after created, system generate the INV, item code:OPENING-BALANCE)
9.2.2 Outstanding Credit Note and Debit Note: Customer > Credit Memo > Credit Memo > Create
9.3 Supplier : Supplier > Supplier Invoice > Create (glcode: purchase, date follow outstanding invoice date)
9.4 CashBook : Ficance > Cashbook > Cash Adjustment (single entry, appear the txn in cash book only)
9.5 General Ledger(GL)/Balance Sheet: Finance > Accounting > Configuration > Set Opening Balance
(Optional)
9.6 Supplier Open Purchase Order: Procurement > Transaction > New Purchase Order
9.7 Customer Open Sales Order: Distribution > Order Taking > Create Sales Order
10. Opening (upload method)
10.1 Stock : Inventory > Others > Upload GRN (supplier code:1, date: 1 date before use system operation)
10.2 Customer
10.2.1 Outstanding Invoice: Trading > Sales > Upload Invoice
10.2.2 Outstanding Credit Note and Debit Note: Customer > Credit Memo > Upload Customer Credit Memo
10.3 Supplier : Supplier > Maintenance > Upload supplier invoice
10.4 Opening Balance: Accounting > Journal and Ledger > Upload Jtxn
(Optional)
10.5 Supplier Open Purchase Order: Inventory > Others > Upload Purchase Order
10.6 Customer Open Sales Order: Distribution > Order Taking > Upload Sales Order
11. Data Migration (excel upload method)
11.1 Item Master File: Inventory > Item > Upload Item Code
11.2 Debtor / Customer File: Customer > Maintenance > Upload Customer List
11.3 Creditor / Supplier File: Supplier > Maintenance > Upload Supplier List
11.4 Chart Of Account: Accounting > Maintenance > Configuration > Upload GL Codes
11.5 New Cash Book : Accounting > Maintenance > Configuration > Cashbook Maintenance