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Please click the ‘+’ button to add a new GIN.
Please fill up out the compulsory (*) information for creating to create the purchase GIN.
There are 10 components which allow the user to make changes respectively:
Branch - Will populate the default branch according to the branch selected in the setting
Location - Will populate default location if branch according to the branch selected in the setting
Purchaser- Add new purchaser in the Customer Maintenance Applet
Transaction Date - Default to the current date
Credit Terms - Entity ID must be selected first
Reference
Remarks
Permit No
Currency
Tracking ID
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3.2.1 Entity Details Tab
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Compulsory Information:
Entity ID: Supplier Code, auto-filled when a Supplier entity is selected.
Entity Name: Supplier Name, auto-filled when a Supplier entity is selected.
Status: Active or Inactive. Auto-filled when a Supplier entity is selected.
Entity Type: Corporate or Individual. Auto-filled when a Supplier entity is selected.
Identity Type: IC or Passport, auto-filled when Supplier entity is selected.
ID Number: IC or Passport number, auto-filled when a Supplier entity is selected.
Currency: To determine based on the pricing condition what you are maintaining. Auto-filled when a Supplier entity is selected.
GL Code: A number used to record business transactions in the general ledger. Auto-filled when a Supplier entity is selected.
Description: Additional notes. Auto-filled when a Supplier entity is selected.
Email: A central email through which the Supplier wants to communicate. Auto-filled when a Supplier entity is selected.
Phone Number: A central phone number through which Supplier wants to communicate. Auto-filled when a Supplier entity is selected.
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3.2.2 Bill To Tab
Name, Email, and Phone No will be Autofill after selecting the Entity ID.
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A list of items will be displayed on the right side based on its purchased item typethe type of item purchased.
The purchased item types are Purchase Order Item, Purchase Requisition Item, Purchase Quotation Item, Purchase Invoice Item, and Purchase Return Item.
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3.4 Item Details Tab
3.4.1 Main Details Tab
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You can edit the item that you have selected.
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3.4.2 Delivery Instruction Tab
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In the Delivery Instruction:
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Fill in the information for the department.
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3.5 Costing Details Tab
Showing all the costing details about the selected item:
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Can add a new settlement method in the Cashbook Applet.
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3.8.1 Cash
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Please fill in the compulsory fields such as Date , Amountand amount.
Click on the ‘Add’ to add the settlement.
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3.8.2 Voucher
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Please fill in the compulsory fields such as Voucher # and Amount.
Click on the ‘Add’ to add the settlement.
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3.8.3 Credit Card
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Please fill in the compulsory fields such as Date, Amount, Credit Card No and Name on Card.
Click on the ‘Add’ to add the settlement.
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3.9 Membership Point Currency
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Please fill in the compulsory fields such as Date, Amount, and Cheque No.
Click on the ‘Add’ to add the settlement.
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3.11 Department Hdr Tab
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Can select Segment, G/L Dimension, Profit Centre, and Project when creating Purchase GIN.