Menu Path: Finance > Payment Voucher > Open PV
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| Open Payment Voucher (PV) is a function to allow user to create a PV first without having to settle any document unlike Create Payment Voucher (user must select document to be settled or GL code expenses). |
This can be used when supplier need advanced payment or deposit, or when user has to wait for supplier statement of account to Knock Off related invoices after he/she makes payment to supplier.
To open a PV
1) Set payment issuing branch and cashbook and click Submit.
Select Branch
Select Cashbook and click Submit
- Key in Specific Supplier ID/Customer ID or click Select for search function → Pay To will show the payee name from Supplier ID or Customer ID selected
- Key in Cheque Number and Click Verify Cheque No to check if the a cheque has been used before
- Key in bank transfer or TT transaction reference in to TT No if the payment is made by bank transfer or e-banking
Key in any additional reference or remarks in Remarks if available. It will be shown in Payment Voucher Listing
Change the date if the PV is back-dated transaction.
- Select Payment Voucher Date → refer to Payment Voucher Transaction Date
- Select Source Document Date → optional date as per usage. E.g: can be use as additional date column for document received date
- Select Checked By and Approved
- By→ additional details for user (by default will load log in user) who need more accountability on PV creation
Select foreign currency in PV,
key in exchange rate
and click Show Foreign Currency
- Key in the total paying
- Amount of the
- Payment Voucher
- Click Save to confirm open the
- Payment Voucher or Reset to start over again
System will give success message as below if correct details are entered.
System will give success message as below if correct details are entered.
Also it will show the details of recently created PV at bottom session.
Common Errors
No | Error Name | Error Cause | Solution |
|---|---|---|---|
| 1. | ERROR: null | Cashbook is not selected or blank. | Select a cashbook and click Submit.
|
ERROR: Details are not complete, please review your information.
| Part of compulsory fields are not filled up. E.g. payee is not selected | Select a payee either supplier or customer using Supplier ID and Customer ID respectively. |
