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Priyasri Subramaniam (Unlicensed)

Gracia Surialim

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Menu Path: Supplier > Supplier Invoice > Supplier Invoice Create

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For the Invoices received from the Supplier, users shall create Supplier Invoice document (SINV), which defers to Create Invoice function for Customers. 

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  • Select Branch and click 'Change';
  • Click 'Supplier' and choose one, then click 'Set Supplier';
  • Key in other details and click 'Set Details';
    • Ref No (Recommend to key in)
    • SINV Date (supplier invoice date)
    • Due Date
    • Remarks
  • Select 'Foreign CCY' and type the exchange rate in the box next to it. Then click 'Set Foreign Currency'; 
  • 'Select GL Dimension';
  • Key in the Debit amount;
  • Set the Tax;
  • Click 'Confirm and Save' beside the 'Reset'. 
  • Once created successfully, record will be shown on screen below. 

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Tips:
  • The user can set for the supplier invoice printable format at the Optional Tab. 
  • Type Supplier Invoice PKID, the user can reprint the SINV at the Optional Tab at any time.

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titlePermission of creating transaction on locked filing cycle

Menu Path: Accounting > Maintenance > Configuration >  Edit Financial Year and Period Click on the Edit Financial Year and Period button.

Set tax filing cycle to lock by choosing the option available from the Drop down menu, example 2017-01-01 until 2017-01-31. (refer to the image below)

Once done, click on "Update" then proceed to create the Supplier Invoice Create.

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Menu Path: Supplier > Supplier Invoice > Supplier Invoice Create

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This are the main interface that the user will be seeing when the user is creating Supplier Invoice Create.

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This image below shows the error message that the user will be seeing if the user have choose any dates that falls between the locked filling cycle. Therefore this shows that the permission was not granted.

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titleEdit Function in Supplier Invoice Create

Besides the filter Remove, the new filter Edit has been added, to allow the SINV to be edited promptly before saving.

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The edit function page will pop up and relevant information can be edited as to preference.

Example:

  • Choose Amount and key in the value
  • Click Update button once done

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Upon clicking the Update button, the changes will automatically be reflected on the SINV.

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titleNumber 1

  • Select Branch and click Change

  • Key in Supplier ID or click Supplier for search function, and click Set Supplier


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titleNumber 2
  • Key in Ref No and Remarks → both will be shown at GL Listing
  • Key in SINV Date → by default is current date
  • Key Due Date → optional date. Default date is 001-01-01
  • Key in Source Document Date → optional date as per usage. E.g: can be use as additional date column for document received date
  • Click Set Details → complusory to save the 'Other Details' information
  • Select Currency Base, currency rate and click Set → if any 


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titleNumber 3
  • Key in Specific GL Code
  • Key in Reference Number and Remarks → if any. GL code remarks will be shown at GL Listing
  • Key in Debit Amount
  • Set Tax by Rate or Key in Tax Amount
  • Click Add Item

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  • Click Edit or Remove the GL Code
  • Click Update

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  • Click Confirm and Save

Notes:

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  • Reprint function available at Optional Tab


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titleCreate SINV for FOC Item

  • Select the appropriate Branch
  • Key in the Supplier PKID number or click on the Supplier link to search.
  • Key in an appropriate description for the Free of Charge Item on the Remarks field (See the example above).
  • Select the Branch from the drop down menu list and choose Add Item button.
  • Upon clicking the Add Item, the item list will be displayed as shown in the image above.
  • As shown in the image above, the list will be created without any amount being entered.


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