Menu Path: Finance > Payment Voucher > Open PV
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| Open Payment Voucher (PV) is a function to allow user to create a PV first without having to settle any document unlike Create Payment Voucher (user must select document to be settled or GL code expenses). |
This can be used when supplier need advanced payment or deposit, or when user has to wait for supplier statement of account to Knock Off related invoices after he/she makes payment to supplier.
To open a PV
1) Set payment issuing branch and cashbook and click Submit.
2) Set payee of the PV, using supplier ID or customer ID. Pay To will show the payee name from Supplier ID or Customer ID selected.
3) Insert cheque no used in the PV, essential for cheque payment only. Click Verify Cheque No to check if the a cheque has been used before.
Insert bank transfer or TT transaction reference in to TT No if the payment is made by bank transfer or e-banking.
Insert any additional reference or remarks in Remarks if available. It will be shown in Payment Voucher Listing.
Change the date if the PV is back-dated transaction.
Checked By and Approved By- additional details for user who need more accountability on PV creation. By default will load the log in user.
To insert foreign currency in PV, select from the drop down list and key in exchange rate, then click Show Foreign Currency to view the exchange rate.
4) Key in the total paying amount of the PV. Click Save to confirm open the PV, or Reset to start over again.
System will give success message as below if correct details are entered.
System will give success message as below if correct details are entered.
Also it will show the details of recently created PV at bottom session.
Common Errors
No | Error Name | Error Cause | Solution |
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| 1. | ERROR: null | Cashbook is not selected or blank. | Select a cashbook and click Submit.
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ERROR: Details are not complete, please review your information.
| Part of compulsory fields are not filled up. E.g. payee is not selected | Select a payee either supplier or customer using Supplier ID and Customer ID respectively. |
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Prepaid by F (Unlicensed)