GST Setup User Guide (2016)

GST Setup

1. GL Category

Accounting > Maintenance > Configuration > GL Category Maintenance > Create

1.1: GST Output Tax

1.2: GST Input Tax

1.3 GST Expenses

2.GL Code

Accounting > Maintenance > Configuration > Add GL Code

2.1 GL code for Sales Output Tax: gst_Output

2.2 GL Code for Purchase Input Tax: gst_Input

2.3 GL Code for Sales Deposit: gst_Output_Suspended

2.4: GL Code for Supplier Input Tax Bad Debt Relief: badDebtAP

2.5: GL Code for Supplier Input Tax Bad Debt Paid: badDebtAP_Paid

2.6: GL Code for Sales Output Tax Bad Debt Relief: badDebtAR

2.7: GL Code for Sales Output Tax Bad Debt Recovered: badDebtAR_Recovered

2.8 GL Code for GST Expenses (Non-claimable input tax): gst_Expenses

2.9: GL Code for Imported Goods from Oversea: gst_contra

3.0: GL Code for IRR Adjustment (applicable for Mixed Supply: gst_Control

3. Activation GST Code

Accounting > Maintenance > Configuration > List Tax Config

Click Edit to Inactive un-used tax code
e.g: TX-RE, IS, DS-ISRV, TX-E43, ES43, TX-N43, ESN43, ATMS, ISRV, RS. FR

GST Code Description:

4. Configure Default Sales (Output Tax) and Purchase (Input Tax)

Control Panel > System Admin > EMP configuration > Tax

4.1 General

4.2: Sales (Output Tax)

Recommendation: Retailer used INCLUSIVE TAX method

Item price include tax rate : Tick Enable
When issue a tax invoice, the price enter is Amount Inclusive of GST

e.g: Grand Total RM 1,500.00

Selling Price RM 1,415.09

6% RM 84.91

Item price include tax rate : Disable
Mostly used in Distribution

When issue a tax invoice, the price enter is Amount Exclusive of GST

e.g: RM 1500 (Selling Price)

System Calculation:

Sub Total: RM 1500

GST 6%: RM 90

Grand Total: RM 1590

** Appendix

4.3: Purchase (Input Tax)

Item price include tax rate : Disable

When create the GRN, the price enter is Amount Excluding GST (cost price)

(Assuming received TAX Invoice)

e.g: RM 1000

System Calculation:

Sub Total: RM 1000

GST 6%: RM 60

Grand Total: RM 1060

5. Item Maintenance

5.1 Inventory > Item > Add Item

6. Supplier Maintenance

Supplier > Maintenance > Create Supplier

Supplier > Maintenance > Edit Supplier

GL Code: accPayable used for Trade Supplier
GL Code: otherPayable used for Non-Trade Supplier
This section is optional. Only set this for suppliers with special GST Tax Rate / Code (e.g: NR, IM, BL, OP, GP, ZP)
The Tax Code set here will take precedence over the Tax Code set in EMP Configuration-Tax and Item Maintenance

7. Customer Maintenance

This section is optional. Only set this for customers with special GST Tax Rate / Code (e.g: DS, OS, GS, ZRL, ZRE)
The Tax Code set here will take precedence over the Tax Code set in EMP Configuration and Item

Mandatory Field

Control Panel > System Admin > EMP Configuration > Customer > Customer Account Creation Configurations

NOTES

If no tax code is set for supplier /customer, it should follow the tax_code set at item level. However, Item level have 2 different tax_code and tax_code_output for purchase and sales side.

So, if the page is for purchase txn, it should select tax_code, and if the page is for sales txn, it should select tax_code_output.

Then again, if neither is available, it should follow branch level tax_code. Lastly if even that is not available, it should be assigned to blank