E-Claim Module Overview

Introduction

The E-Claim module is a centralized solution within the Akaun Platform designed to handle all aspects of claim management. It provides employees with an intuitive interface for submitting claims, while enabling supervisors and departments to review, approve, and finalize them with ease. This module plays a critical role in streamlining reimbursement processes, maintaining financial accuracy, and ensuring compliance with organizational policies.

To access the E-Claim module, users must log in to the Akaun Platform using their credentials. For detailed instructions on logging in and navigating the platform, refer to the Login Guide

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E-Claim Module Applets

General Overview

The E-Claim module is equipped with several applets, each designed to handle specific tasks and responsibilities. Together, these applets ensure efficient processing of claims, facilitate departmental collaboration, and maintain compliance with organizational policies. Below is a brief overview of each applet and its role in the E-Claim module:

• Claim Applet: This applet is where employees submit claims for approval. It simplifies the submission process and ensures that claims are routed to the appropriate supervisors for review.

• Claim Cycle Applet: Used primarily by the Finance and TIM departments, this applet consolidates all monthly claims for review and finalization. It helps streamline the claim cycle process and ensures accurate financial reporting.

• Engagement Applet: This applet allows managers and administrative teams to assign roles to employees within specific engagements, ensuring clarity in responsibilities and accurate claim submissions.

• Event Applet: Designed for departments like Corporate Communication, TIM, and Finance, this applet facilitates the creation and management of events. It ensures all event-related expenses are accurately tracked and processed.

• Employee Applet: Provides access to employee profiles, enabling managers and administrative staff to view and update employee information relevant to claims and roles.

• Organization Applet: Allows administrative staff to manage organizational structures, such as entity profiles and job groups, ensuring that roles and permissions are up-to-date.

• Chart of Account Applet: Essential for the Finance department, this applet manages the configuration of charts of accounts and fiscal years, supporting accurate financial operations.

The applets within the E-Claim module work in tandem to provide a seamless and comprehensive solution for claim management. In the following sections, each applet will be explained in detail to help users fully understand their functionality and benefits.