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Menu Path: Trading > Sales > Settlement / Collection or Customer > Task > Settle Document / Create Deposit

This function enables the user to record deposit or partial payments for a single receipt and by any way the payment will be made (cash, credit card, cheque, etc.). Subsequently, a list of outstanding invoices will appear, allowing the user to select the invoices for which the payment is being made.

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Select Branch and click 'Change'
Key In Customer PKID or click on 'Customer' for search function

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Select the Salesman and State→ Salesman and State will follow the configuration at Customer Maintenance
Enter the Date and Remarks
click 'Submit'

Enter the Payment Methods (Cash, Credit Card, Cheque, Coupon and/or Others)
Please refer to Finance Permission for the Cashbook dropdown list
click 'Recalculate'
Enter amount at open credit /deposit if the customer wants to pay a deposit → refer to Deposit from Customer
Choose Tax and Major Industry Code
Click 'Recalculate'
Please make sure that the Deposit Amount matches the total amount entered in Payment Methods (cash, credit card, cheque and coupon)
The deposit entered here can be used to settle payment in invoice, cashsale and fullscreen cashsale.

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Select the Outstanding Invoices to be settled under Invoice Listing Tab
Click 'Submit Settlement' and 'Confirm and Save'

Tips:

user need to be careful on the GST applied upon Deposit from Customer→ refer to GST on deposit
open credit /deposit section only keyed in when it received from customer → ignore if user only received partial payment

Tips:

Related WIKI Pages: