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Introducing JIRA Service Desk

Contents: 

  1. How to Submit Your Help Request to JIRA Service Desk
  2. Escalation Level
  3. How to Check My Request/Ticket/Issue Status?
  4. How to Add Participant so that He/She Can Receives Request/Ticket/Issue Status update?

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Table of Contents:

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1) Wavelet Service Desk

      1.1)

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  Where to Submit Your Help Request to Wavelet Helpdesk 

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  •  or click Image Added within your EMP system (Look at video: Introducing JIRA Service Desk). 

  • Click 'General Help Required' to get assistance for general accounting

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  • questions, GST related or function inquiry, etc
  • Click "Error Reporting" if you face any system errors with Wavelet EMP software. 
  • Click '

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  • Software Enhancements' if you wish to drop us your opinion.  
  • Click ' Request a

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  • New Account' to request a new account for an internal user's access to system.

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  • Click 'Project Implementation' to request help for new users project implementation.

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      1.2)  Wavelet Helpdesk

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Example: General Help Required

  • Fill in the blank with the information. (**Phone number - we strongly encourage users to provide contact details in order for to serve you better )
  • Click create

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NoFunctionsDescriptionRemark
1

Ticket

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Title

Title of your Request / Ticket / IssueClear and

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simple title is encouraged
2Number of TicketIssues ListingAllow user to track outstanding issues and number of issues

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created.
3Comment BoxAllow user to drop comment, communicated with Wavelet Technical team

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-
4Ticket DetailsAllow user to view the details of the issue-

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5Ticket Number

This is JIRA issue number

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for reference.

(ex: WH-xxxx

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. WH = Wavelet Helpdesk , xxxx

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= running number)

Important

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:

JIRA Ticket Number is compulsory which

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acts as key tool for Wavelet Support's

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reference.

6People

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Involved ListList of people involved in the project. For instance, "Creator" & "Participant"Please take

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note, Participant

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could be internal of Wavelet

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Solutions employee.
7

Others (You Can)

Allow user to add comment and attachment

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Brief and clear supporting documents (Image, file)

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are required in order to

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understand your request efficiently and effectively.



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2)

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Know More about Your Request / Ticket / Issue

2.1) Issue urgency

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Critical

      • Server down due to whatever reasons, we will respond immediately. Please escalate to Level 2 immediately.

Urgent

      • Bugs / error that cause the business to stop operations.

      • Respond within 1 days

      • Fix within a week.

Normal

      • Less critical error but business can continue to run

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      • Estimated time to resolution 1-2 weeks (10 work-days).

2.2) Escalation Levels

Level 1: General Support 

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    • when calling for help.

    • Call hunting line : 1700817538 (within Malaysia)

    • Mobile Support   : +6017 366 3081, +6017 366

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    • 375

Level 2: Support Team Managers

    •  JIRA Service Desk ticket number (WH-XXXX)

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    •  is required when user escalate the issue/problem to the Technical Support Team Managers.

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    •  Suhaida   (email:

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    •  suhaida@wavelet.netTelegram ID: @Sue_Rahman)

Level 3:  Contact CEO

    • JIRA Service Desk ticket number (WH-XXXX) is required

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    • when when escalating the issue to the CEO.

    • Email to vincent@wavelet.net
    • Instant Messengers:
      • Telegram   : leehongfay
      • QQ            : 859258942
      • WeChat     : 859258942 or leehongfay
      • Skype        : leehongfay 
      • LINE          : vincent@wavelet.net
      • Whatsapp is the ONLY messenger, it has cross platforms issues and very slow. Please do not use Whatsapp to contact to the CEO. 

Billing Info:

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2.3) Billing Information Image Added

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  •  CC: Woon Yu Fang (Finance Team) -  

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  • Telegram

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  • : General - @waveletaccount 


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3) How to Check My Request / Ticket / Issue Status

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  • Click the icon:  Image Modified
  • Fill in the Request/Ticket/Issue number (ex: WH-XXXX) into "Search" Text Box to search for the particular issue.

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  •  Alternately, you may add issue number right after the links shown as

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  • :

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TitleDescription
Role Examples

Creator :

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lemonolw 

Participant : Ong lay

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wen 

Wavelet's Team : Lwen (Watcher, PA to CEO) , Sherry Loh ( Task owner / Assignee , technical support )

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Understand the story happened above

  • "Lemonolw" who is the account executive of the Company ABC that using wavelet ERP system. 
  • She

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  • was facing problem to get Wavelet's EMP user guide. 
  • She recalled, Wavelet project manager advised her to make use of " Wavelet Helpdesk" whenever she

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  • encounters problem during project implementation.
  • Thus, she quickly registered an account, login and created issue (WH-8941). She also added "

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  • Ong lay wen" which is her team lead.

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  •  Her team lead

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  • would be able to view the issue and receive Email of the particular issue status update

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  • Within 2 weeks time (Minor

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  • Issue), she received comment from " Sherry Loh" . 
  • Issue status

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  • changed from Image Modifiedto Image Modified.
  • She

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  • was happily to announce that she

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  • had successfully resolved her problem. 


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4) How to

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Add Participant for Receiving Status update

  • ClickImage Modified

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  • .
  • Fill

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  • in Participant email address.
  • Email notification will be send out to

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  • the Participant

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  •  indicate that He/She is being invited to receives status update for the particular ticket. 
  • Email notification will be send out to the

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  •  Participant wherever there is an update on the particular ticket. 

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  • Participant

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  • receives Email

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  • Invitation

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  • & Notification

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  • on

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  • Request / Ticket / Issue

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  • update.

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