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This section provides information on employees. Note that only all the AI  and TIM Staff are allowed to access this section.

Here, users can learn about:

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Checking Employee’s details

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The Employee Maintenance Applet is a critical component of the e-Claim module, designed to streamline the management of employee records, categorize employees efficiently, and integrate seamlessly into the e-Claim process. This applet ensures that employee-related information is well-organized, accurate, and easily accessible for authorized personnel. By maintaining updated employee data, the applet directly supports claim submissions, linking claims to the correct employee profiles and enhancing accountability.

Access and Permissions

This applet is accessible only to:

  • Authorized Individuals (AI): Typically responsible for managing employee data.

  • Team Information Management (TIM): Focused on data accuracy and system configuration.

Overview of Features and Benefits

What Users Will Learn

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Outcomes

By using the Employee Maintenance Applet effectively, users can:

  • Maintain accurate and updated employee data.

  • Streamline claim processing by linking claims to correct employee profiles.

  • Enhance operational efficiency and compliance.

Key Features of the Employee Maintenance Applet

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Side Menu

  1. Employee:

    • Displays a list of all employees.

    • Users can create, view, and edit employee profiles.

  2. Org Chart:

    • Displays the organizational hierarchy.

    • Lists all entities within the organization for reference.

Employee Listing

  1. View:

    • Lists all employees with key details such as Employee Code, Employee Name, Created By, and Modified By.

  2. Edit:

    • Click on an employee's name to access their profile for modifications.

    • Ensure updated information such as roles, departments, and contact details.

  3. Create:

    • Click the ‘+’ button to add a new employee.

    • Input necessary details like Employee Code, Name, Department, Role, and Email.

  4. Advanced Search:

    • Use filters to search for employees by specific criteria (e.g., department, name, or employee code).

Integration with the E-Claim Module

Linking Claims to Employees

  • Claims are automatically linked to employee profiles based on Employee Codes.

  • Accurate employee data ensures seamless routing and approval.

Enhancing Claim Approvals

  • The Org Chart and Employee Listing ensure claims follow the correct approval hierarchy.

Reimbursements

  • Payment Config details ensure claims are reimbursed to the correct bank accounts.

While the side menu has additional options like Employee Category and File Import, this documentation focuses on the Employee Listing and Org Chart sections relevant to the e-Claim module. For more details, please refer to the full Employee Maintenance Applet documentation.