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A Purchase GRN, or Purchase Goods Receipt Note, is a document that is typically used in business transactions to confirm that goods ordered from a supplier have been received and are in good condition. The Purchase GRN usually contains important details such as the description of the goods received, the quantity received, the date of receipt, the Purchase GRN number, and the name and contact information of the supplier. It is usually prepared by the receiving department or warehouse and sent to the purchasing department as a record of receipt of goods.
The Purchase GRN is an important document for accounting and inventory management purposes. It helps to ensure that goods have been received as per the order and can be used to reconcile any discrepancies between the actual quantity or quality of goods received and what was originally ordered. It also helps in maintaining maintain a proper record of inventory and assists in making timely payments to the supplier.
Different Types of Purchase GRN
There are different Different types of Purchase GRN are used in business transactions, depending on the nature of the purchase and the purpose of the GRN. Some common types of Purchase GRN include:
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Within a business, the Purchase GRN Applet is typically used by the purchasing department, the receiving department, and the accounting department. The purchasing department is responsible for placing orders with suppliers and ensuring that goods are delivered as per the order. The receiving department is responsible for receiving and inspecting the goods , and preparing the Purchase GRN to confirm that the goods have been received in good condition. The accounting department is responsible for processing payments to the supplier and ensuring that all financial records related to the purchase are accurate and up-to-date.
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To use the Purchase GRN Applet effectively, it is important to have clear policies and procedures in place for purchasing, receiving, and accounting. This includes guidelines for creating Purchase GRNs, inspecting goods, preparing and verifying Purchase GRNs, and processing payments. In addition, it is important to have a reliable system for recording and tracking transactions, such as an accounting software or inventory management system, to ensure accurate and up-to-date financial records.
Login to the Akaun Platform
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Login to the Akaun platform by entering your credentials on the login page. Ensure you have the necessary permissions to access the platform.
Applet Store
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Click on the “Applet Store” icon located on the main dashboard to access the applet marketplace.
Searching Applet
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Search for the “Internal Purchase GRN” Applet from the catalog by typing the name in the search bar and pressing enter.
Installing Applet
Click on the “Install” button to install the Internal Purchase GRN Applet. Follow any additional prompts to complete the installation process.
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General Access
Side Bar/Menu Items Access
Users can open the sidebar by clicking on the icon highlighted in the image. This will allow the user to switch to different sections of the applet easily. There are mainly two sections: Internal Purchase GRN and Line Items. In addition to these main sections, there are two more menu items: Settings and Personalization.
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Accessing Applet
Navigate to different parts of the applet by selecting the desired section from the sidebar. The sidebar provides quick access to the applet's functionalities and features.
Menubar
The menubar contains options for managing your profile, accessing help, and logging out. It also provides access to additional settings and personalization options for the applet.