- When migrating to EMP, this function is needed to transfer the opening balance (
- DEBIT) to EMP.
- This
- function transfers the amount owed to / owed by the customer.
- The opening balances are best brought forward immediately after the EMP is adopted.
- Make sure that you have already imported the customer code first. Refer to Importing Customer Records
Method 1:
Upload excel fileUser upload template file settings
1. Template file deliminitar can be selected in different formats.
2. Template file headers can be customized based on need.
3. Upload the file with header.
fill in information in excel format (refer file attached)
Notes:
| Field Name | Remarks |
|---|---|
| BRANCH_CODE | Refer to Control Panel > Developer > Branch Listing > Branch Code |
| CUSTOMER_ID | Refer to system customer account PKID (auto-generated) |
| SALESMAN | follow Invoice Salesman, the name as USER NAME in system |
| INVOICE_DATE | follow outstanding invoice date (before start Wavelet Txn, date format: YYYY-MM-DD) |
| REFERENCE | Outstanding Invoice number |
| ITEM_CODE | OPENING-BALANCE (make sure that item type is "Service Type" and MA cost = RM 0) |
| UNIT_PRICE | Invoice outstanding Amount (AMOUNT INCLUSIVE OF GST) |
| ITEM QTY | 1 |
| TAX CODE | Compulsory, for GST Code (SR, ZRL, ZRE, DS, OS, ES, AJS) |
| TERMS | invoice terms |
| TAX_AMT | (IF TAX_AMT is not specified, system will automatically calculate the GST amount based on Tax Code provided. In the event Tax Code is not available in the system, system give the error message) |
| TAX_RATE | 0 or 0.06 |
Important Notes: If the EMP OUTPUT TAX Configuration is Exclusive method, the UNIT_PRICE also Exclusive; This upload also checking the "Five Cent Concept" Configuration
Example:
| Example | UNIT_PRICE | TAX_CODE | TAX_AMT | TAX_RATE | Result | Customer Outstanding Invoice Amount | Tax amount | Remarks |
|---|---|---|---|---|---|---|---|---|
| E01 | 530 | SR | 530 | 30 | Use this method if the full outstanding amount all SR code | |||
| E02 | 530 | ZRE | 530 | 0.00 | Use this method if the full outstanding amount is ZRE code | |||
| E03 | 530.60 | SR | 30.60 | 530.60 | 30.60 | System record Tax Amount 30.60 | ||
| E04 | 530 | 530 | 0.00 | Empty all the GST infor, to record the outstanding invoice before 1 April 2015 | ||||
- Save in csv. file
M.Excel : CSV (Comma Delimited)
Open Office: CSV file filter settings:
1) Field Deliminater: |
2) Text Deliminater: blank
(Use the | character to separate columns).
Sample of Error Message:
Method 2: add manually
UPLOAD FUNCTION
Menu Path: Trading > Sales > Upload Invoice
- Follow the Step 1 - 4 on UPLOAD INVOICE
- Advisable to use OPEN OFFICE when fill up the data and separate the file into multiple CSV file to shorten the upload time consume
- Please make sure the date on Upload Template is BEFORE FIRST EMP FINANCIAL YEAR
Sample of Error Message:
"The following item do not have TAX_CODE. If you wish to continue, click Continue. System will update without further verification"
- If this situation happen, please verify and correct the error eg: in the above case, put the correct TAX_CODE in the file
- After editing the file, please reupload the file
- If this situation happen, please verify and correct the error eg: in the above case, put the correct Date Format in the file
- After editing the file, please reupload the file
- If this situation happen, please verify and correct the error eg: in the above case, put the correct Word Format in the file
- After editing the file, please reupload the file
Method 2: Manual Customer Invoice
Menu Path: Customer > Maintenance > Opening Balance
- Select a branch and click ‘Change Branch’.
- Search a customer name under ‘Billing Account’ by clicking ‘Select Customer’.
Enter :
- Key In Old Reference Number from previous system, Remarks, Salesman and Outstanding Balance Amount (The amount outstanding can be obtained from your old system’s Outstanding Debtors for individual customers
- )
- Key In Date → BEFORE FIRST EMP FINANCIAL YEAR
- Click "ADD INVOICE"
- A ‘List of Outstanding Documents to be Settled’ will show the opening balance at the bottom.
- Click
- "CONFIRM and SAVE"
Notes:
- For Credit amount (sales return / refund), remember to use a
- Credit Memo instead to create a debit note for the customer.
Debit: cashDiscount RM XXX
Credit: accReceivable RM XXX
- After importing the customer records, you can resume to this function as the customer records will already exist in the system, allowing user to ‘Select Customer’.
- Opening balances need be entered one by one for each customer
FINAL STEP: Remove Journal Transactions
Menu Path: Accounting > Maintenance > Configuration > Set Opening Balance
- Remove Journal Transaction before financial year (Invoice journal created above)
- Perform Stock Adjustment to item OPENING-BALANCE to off-set the negative (-) quantity and inactive the code
Menu Path: Accounting > Maintenance > Configuration > Set Opening Balance : Select & Set company > click "Yes, remove the transaction below"
** Report checking:
Customer > Query/Report > Historical AR Balance
Customer > Tasks > AR
Trading > Sales > Invoice Listing*
Related
cust-op-bal.jpg (56 kB) 
Upload Invoice.jpg (253.3 kB)
Upload invoice_save.jpg (202.4 kB)
upload inv_success.jpg (56.5 kB)
remove jtxn.jpg (140.3 kB)
...