1.1 Listing
The Purchase GRN Listing is where the suppliers can track the record of their stock items being received by the users. Whenever the users received any stock items from a supplier, they will create a good received note in the Internal Purchase GRN Applet with the respective supplier chosen. Therefore, the suppliers will only be able to see the stock items that are from them in the listing of Internal Purchase GRN Supplier Access Applet. The displayed columns in the listing are:
Purchase GRN No.
Branch
Purchaser Name
Updated Date
Created Date
Transaction Date
Created By
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To ease the suppliers, they are able to search the good received notes that they are searching using the advanced search tab which is located above the listing.
1.2 View Purchase GRN
By clicking on one of the rows in the listing, the suppliers will be able to see the details of the good received note.
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1.2.1 Main Details
In the Main Details tab, there are 10 components which allow the suppliers to see:
Branch
Location
Purchaser Name
Transaction Date
Credit Terms
Reference
Remarks
Permit No
Currency
Tracking ID
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1.2.2 Account
1.2.2.1 Entity Details
In the Account’s Entity Details tab, the suppliers are able to see their own details:
Entity ID: Supplier Code
Entity Name: Supplier Name
Status: Active or Inactive
Entity Type: Corporate or Individual
Identity Type: IC or Passport
ID Number: IC or Passport number
Currency: To determine based on the pricing condition what you are maintaining
Email: A central email through which the Supplier wants to communicate
Description: Additional notes
Phone Number: A central phone number through which Supplier wants to communicate
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1.2.2.2 Bill To
In the Account’s Bill To tab, the suppliers are able to see where the users bill to:
Name
Email
Phone No
Billing Address
Address Line 1 to 5
Country
State
City
Postcode
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1.2.2.3 Ship To
In the Account’s Ship To tab, the suppliers are able to see where they need to ship to:
Recipient Name
Email
Phone No
Shipping Address
Address Line 1 to 5
Country
State
City
Postcode
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1.3 Lines
In the Lines tab, the suppliers are able to see the stock items received by the users.
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By clicking on one of the line item rows, the suppliers will be able to see the details of the selected item.
1.4 Item Details
1.4.1 Main Details
In the Item Details’ Main Details tab, the main details of the selected item will be displayed to the suppliers. The main details are:
Item Code
Item Name
Quantity Base
Qty by UOM
UOM to Base Ratio
Unit Price by UOM
Unit Discount by UOM
Unit Price
Unit Discount
Discount Amount
STD Amount(Unit Price x Quantity)
Net Amount(STD Amount - Discount Amount)
SST Code
SST/GST/VAT
Tax Amount
Net Amount(SST/GST/VAT x Net Amount)
WHT Code
WHT
WHT Amount
Txn Amount
Remarks
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1.4.2 Delivery Instruction
In the Item Details’ Delivery Instruction tab, the suppliers are able to see:
The Delivery Instructions:
Instructions from the users
Delivery Date set by the users
Delivery Message Card:
From stated by the users
To stated by the users
Message stated by the users
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1.4.3 Department
In the Item Details’ Department tab, the suppliers will be able to see the information for the department. The information are:
Segment
G/L Dimensions
Profit Center
Project
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1.4.4 Doc Link
In the Item Details’ Doc Link Tab, the suppliers are able to see where the documents that have the selected item have been COPIED FROM AND COPIED TO. Basically the Doc Link Tab visualizes the documents that have the selected item flows to other systems. The details shown in the listing are:
Doc No.
Branch
Server Document Type
Status
Date
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1.4.5 Delivery Details
In the Item Details’ Delivery Details Tab, the suppliers are able to see the selected item’s delivery details. The details shown in the listing are:
Trip No
Driver Name
Vehicle No
Job Start Date
Job End Date
Delivery Status
Recipient Name
Qty
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1.5 Serial Number
In the Serial Number tab, the suppliers are able to see the serial numbers of the selected item.
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1.6 Costing Details
In the Costing Details tab, the suppliers are able to see the costing details of the selected item. The details are:
Company Code
Location Code
Qty
Moving Average Unit Cost
FIFO Unit Cost
Manual Unit Cost
Last Purchase Unit Cost
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1.7 Pricing Details
In the Pricing Details tab, the suppliers are able to see the pricing details of the selected item. The details are:
Pricing Scheme Code
Pricing Scheme Name
Unit Price
Modified Date
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1.8 Issue Link
In the Issue Link tab, the suppliers are able to see the issue link of the selected item. The details shown in the listing are:
Project
Issue Number
Issue Summary
Issue Description
Assignee
Created Date
Resolved Date
Status
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1.8.1 View Issue
By clicking on one of the issue link rows, the suppliers are able to see more of the selected issue link.
In the Issue Link’s Details tab, the suppliers are able to see the details of the selected issue link. The details are:
Project
Issue Type
Assignee
Reporter
Summary
Description
Parent
Created Date
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1.8.2 Planning
In the Issue Link’s Planning tab, the suppliers are able to see the planning of the selected issue link. The planning details are:
Target Start Date
Target End Date
Actual Start Date
Actual End Date
Calculated Start Date
Calculated End Date
Baseline Start Date
Baseline End Date
Billing Currency
Billing Amount
Cost Currency
Cost Amount
Story Point
Manday Target
Manday Actual
Manday Allocated
Manday Billing
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1.8.3 Attachment
In the Issue Link’s Attachment tab, the suppliers are able to see the attachment of the selected issue link or upload files.
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1.8.4 Comment
In the Issue Link’s Comment tab, the suppliers are able to see the comments of the selected issue link. The details shown in the listing are:
Date
User
Comments
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1.8.5 Sub tasks
In the Issue Link’s Subtasks tab, the suppliers are able to see the subtasks of the selected issue link. The details shown in the listing are:
Issue Type
Issue Number
Summary
Description
Assignee
Priority
Due Date
Status
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1.8.6 Linked Issues
In the Issue Link’s Linked Issues tab, the suppliers are able to see the linked issues of the selected issue link. The details shown are:
Project
Issue Type
Issue Number
Summary
Description
Assignee
Due Date
Status
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1.8.7 Work logs
In the Issue Link’s Work logs tab, the suppliers are able to see the work logs of the selected issue link. The details shown are:
Date
Name
Time Spent
Description
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1.8.8 Activity
In the Issue Link’s Activity tab, the suppliers are able to see the activities of the selected issue link. The details shown are:
Date
User
Activities
1.9 Payment
In the Payment tab, the suppliers are able to see the list of payments for the selected Good Received Note. The details shown are:
Date
Amount
Details
Remarks
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1.10 Department Hdr
In the Department Hdr tab, the suppliers are able to see the Segment, G/L Dimensions, Profit Center, and Project of the selected Good Received Note. The details shown are:
Segment
G/L Dimensions
Profit Center
Project
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1.11 Contra
In the Contra tab, the suppliers are able to see the list of contras for the selected Good Received Note. The details shown in the listing are:
Server Document Type
Status
Date
Amount Contra
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1.12 Doc Link
In the Doc Link Tab, the suppliers are able to see where the GRN document has been COPIED FROM AND COPIED TO. Basically the Doc Link Tab visualizes the GRN document flow to other systems. The details shown in the listing are:
Doc No.
Branch
Server Document Type
Status
Date
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1.13 Attachments
In the Contra tab, the suppliers are able to see the list of attachments for the selected Good Received Note added by the users. The details shown in the listing are:
File Name
Size
Updated Date
Update By
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1.14 Export
In the Export tab, the suppliers are able to export the selected GRN with the printable formats provided by the users.
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