The Non-Reimbursable Reports are subsection is designed for the Finance department. The Finance department will need this report to create manual journal vouchers on mySoft ERPThese reports facilitate the manual creation of journal vouchers in mySoft ERP for claims that are not part of the reimbursement cycle.
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To generate a report, you must fill in all the necessary conditions below:
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Steps to Generate a Report:
Navigate to the Non-Reimbursable Reports page from the Supervisor section.
Fill in the necessary filters, such as:
Claim Status: Select the current status of the claims you want to include in the report.
Company (Entity): Choose the relevant entity.
Submission Date Range: Define the start and end dates for claims.
Job Group: Select the applicable job group.
After you have selected the condition, click on ‘Generate’ and all the claims that fit the criteria will be shown in the list.
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To download the report, click the Export Report button. The report will be downloaded in Excel format. for documentation purposes.
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Example Use Case:
The Finance department may need to reconcile non-reimbursable expenses, such as internal training costs or administrative fees, which are not reimbursed to employees but must still be accounted for in the organization's financial records. For instance, a claim for "Office Supplies - Non-Reimbursable" submitted by a department head might need to be recorded in the financial system to track department expenses.
Key Terms Explained:
Claim Status: The current state of the claim, e.g., Approved, Rejected, Draft.
Entity: The company or business unit to which the claims belong.
Job Group: A classification of employees based on their roles or departments.
Non-Reimbursable: Claims that do not qualify for reimbursement but are tracked for record-keeping and financial accounting.
mySoft ERP: The enterprise resource planning system used by the Finance department to manage financial records.
This section ensures the Finance department has accurate and detailed data for financial reconciliation and compliance.