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Payment voucher (PV) is used to knock off outstanding transaction such as Supplier Invoice, credit memo, customer credit memo and etc. Other expenses can be paid using payment voucher by using GL code, where system directly posts the expenses to profit / loss.

• Select Branch and click Change
• Select Cashbook and click Change

Related with Supplier ID or Customer ID

• Key in Supplier ID/Customer ID or click Select for search function
• Upon selecting the Supplier ID/Customer ID, the Payee's name will be detected and it will auto-fill the payee's name at the Pay To, at the bottom section, as displayed in the image below

• The EMP system also auto-detects and auto-fills the Supplier GST ID and BRN for Supplier

• Settle Supplier Invoices, Supplier Credit Memo and Customer Credit Memo are available if Supplier ID is selected
  1. To settle a document, select the transaction branches(where the transaction is made) in Branch.
  2. Key in supplier/customer ID, or go Select to do a fuzzy search. You may click Show Customer Name after key in a supplier/customer ID to view its name.
  3. Select a date range in Date From and To to filter out transaction on specific date.
  4. Click Submit to generate transaction result.
  5. System will show the result based on your search.
  6. To settle a transaction, simply key in the settlement amount under This payment column of the related transaction(s).
     • Auto Settle function - automatic settle the earliest transactions based on the Total Amt(Amount) entered.
     • Tick All button(aka Settle All function) - available at last column. When clicked, system will fill up the total outstanding amount to all transactions.
  7. Click Submit Settlement after key in the payment amount in This payment column, system will highlight those transaction(s) with payment.
  8. Click Confirm and Save to proceed the payment.

• Settle Receipt Transactions only available if Customer ID is selected

• Tax option is not available when Customer Selected

Not Related with Supplier ID or Customer ID

• Key in Pay To columns which is Compulsory if the payment is not related with to any customer or supplier account

• Select GL Code → enter expenses related GL code/shorthand
• Key In Pay To → Payee name of the PV
• Select Bill Date → refer to the billing date of expenses
• Select Branch → refer to the billing branch which will also post to the P/L of that branch (One branch can pay the expenses of other branch)
• Key in Amount → the amount paid to payee or expenses
• Key in Remarks → any additional remarks or details to be added on for the expenses or payment
• Key in Bill No → refer to the bill no of the payment/expenses
• Set Tax → tax details and amount of the payment incurred
• Click Submit

• Amount is updated and Confirm and Save button is enabled

• Key in Cheque No / Ref No - refer to the cheque used in the PV, essential for cheque payment. Click Verify Cheque No to check if the a cheque has been used before
• Key in TT No/e-Banking - refer to transaction reference no if the payment is made by bank transfer or e-banking

• Key in Remarks for any additional information → it will be shown at Payment Voucher Listing
• Key in Payment Voucher Date → refer to Payment Voucher Transaction Date
• Key in Source Document Date → optional date as per usage. E.g: can be use as additional date column for document received date

• Select Checked By and Approved By→ additional details for user (by default is log in user) who need more accountability on PV creation
• Select Currency , Key In Rate and click Show Foreign Currency to view the exchange rate → Base (if any) → System will auto create CM for Currency Gain and refer to EMP Configuration - Extended modules for auto record GST on Currency Gain/Loss

• Refer to Amount → for total amount incurred 
• Click Confirm and Save to proceed to payment voucher settlement or click Reset to start over again
• Click Reset Form to start over again