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GST Setup

 1.GL Category

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Accounting > Maintenance > Configuration > GL Category Maintenance > Create

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1.2: GST Input Tax

 


1.3 GST Expenses

 

2.GL Code

Accounting > Maintenance > Configuration > Add GL Code

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2.9: GL Code for IRR Adjustment (applicable for Mixed Supply: gst_Control

3. Activation for Malaysia GST

 Control Panel > System Admin > EMP configuration > Tax

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  • Updated all information except Branch (Branch activate on 31 March after business hour)

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  • Item price include tax rate :  Enable

  • Mostly used in Retail

When issue a tax invoice, the price enter is Amount Inclusive of GST

e.g: Grand Total RM 1376.941500

Selling Price RM 12991415.09

6%                RM 77.94*Please refer to Appendix for Excluded method84.91

  • Item price include tax rate :  Disable

  • Mostly used in Distribution

When issue a tax invoice, the price enter is Amount Exclusive of GST

e.g: RM 1500 (Selling Price)

System Calculation:

Sub Total:     RM 1500

GST 6%:        RM    90

Grand Total: RM  1590

** Appendix

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3.3: Purchase (Input Tax)

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GST 6%:        RM     60

Grand Total: RM 1060

*Please refer to Appendix for Included method 

4. Activation GST Code

Accounting > Maintenance > Configuration > List Tax Config

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  • Click Edit to Inactive un-used tax code

  • e.g: TX-RE, IS, DS-ISRV, TX-E43, ES43, TX-N43, ESN43, ATMS, ISRV, RS. FR

GST Code Description:

5. Item Maintenance

5.1 Inventory > Item Add Item

5.2 Inventory > Item > Edit Item

5.3 Export Item and Import Method

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3. Select Source Fields: ITEM_CODE, NAME, STATUS, ITEM_TYPE1, SERIALIZED, TAX_OPTION, TAX_RATE, TAX_CODE, TAX_TYPE, TAX_RATE_OUTPUT, TAX_CODE_OUTPUT, TAX_TYPE_OUTPUT then click Add to Target Fields, click "Export"

4.  Update field information:
TAX_OPTION: ENABLED
TAX_RATE: 6 or 0
TAX_CODE: TX,NR,IM,IS,BL,ZP,EP,OP,TX-E43,TX-N43,TX-RE,GP,ATMS,ISRV,AJP
TAX_TYPE: GST-MY INPUT
TAX_RATE_OUTPUT: 6 or 0
TAX_CODE_OUTPUT: SR,ZRL,ZRE,DS,DS-ISRV,OS,ES,ES43,ESN43,RS,GS,AJS
TA X_TYPE_OUTPUT: GST-MY OUTPUT

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5. Save file as: CSV (Comma delimited)

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If information not match, Upload Error List, Column with red background is invalid.

 

6. Supplier Maintenance

Supplier > Maintenance > Create Supplier

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  • GL Code: accPayable used for Trade Supplier
  • GL Code: otherPayable used for Non-Trade Supplier
  • This section is optional. Only set this for suppliers with special GST Tax Rate / Code (e.g: NR, IM, BL, OP, GP, ZP)
  • The Tax Code set here will take precedence over the Tax Code set in EMP Configuration-Tax and Item Maintenance

 

7. Customer Maintenance

  • This section is optional. Only set this for customers with special GST Tax Rate / Code (e.g: DS, OS, GS, ZRL, ZRE)
  • The Tax Code set here will take precedence over the Tax Code set in EMP Configuration and Item

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Then again, if neither is available, it should follow branch level tax_code. Lastly if even that is not available, it should be assigned to blank


8. Company GST ID

Control Panel > Developer > Organization Structure > Edit

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9. Company Tax Year

Accounting > Maintenance > Configuration > Add Tax Year

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  • If the financial year end on 30 June 2015, the Tax Year set to 2015-04-01 to 2016-06-30

10. Printable Format

Control Panel > System Admin > File Cabinet: upload gst printable jrxml format

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Set Default Printable format

Control Panel > System Admin > Developer > Branch Maintenance > Branch Listing > Edit 

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11. Item Price Update (for Inclusive GST Method, update 31 March, after business hour)

Inventory > Item > Item Listing

  1. Click "Generate Report Now" to get all item listing

Notes: Can filter by Category 1 to 10; Status: Active, Inactive

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2. Click "Export Data"

3. Select Source Fields: ITEM_CODE, NAME, STATUS, ITEM_TYPE1, SERIALIZED, TAX_OPTION, TAX_RATE, TAX_CODE, TAX_TYPE, TAX_RATE_OUTPUT, TAX_CODE_OUTPUT, TAX_TYPE_OUTPUT, PRICE_LIST, PRICE_SALE, PRICE_DISC1, PRICE_DISC2, PRICE_DISC3 then click add Target Fields, click "Export"

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4.  Update field information:
TAX_OPTION: ENABLED
TAX_RATE: 6 or 0
TAX_CODE: TX,NR,IM,IS,BL,ZP,EP,OP,TX-E43,TX-N43,TX-RE,GP,ATMS,ISRV,AJP
TAX_TYPE: GST-MY INPUT
TAX_RATE_OUTPUT: 6 or 0
TAX_CODE_OUTPUT: SR,ZRL,ZRE,DS,DS-ISRV,OS,ES,ES43,ESN43,RS,GS,AJS
TA X_TYPE_OUTPUT: GST-MY OUTPUT

PRICE_LIST: 1272

PRICE_SALE: 1166

Use Formula to add 6% to existing price

  1. Insert 2 column
  2. Use formula “PRICE_LIST”*1.06
  3. Copy the formula column to new column, Paste Special, only Values
  4. Copy header PRICE_LIST
  5. Delete Original PRICE_LIST & formula column
  6. Save file as: CSV (Comma delimited)

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Upload the excel file to update the price

Inventory > Item > Upload Item code

Choose File and click "Submit"           

 

 

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12. Activation of GST Branch (31 March after business hour)

 Control Panel > System Admin > EMP configuration > Tax

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EMP Output Tax VS Customer Tax Option Configuration

EMP Output Tax Configuration: Item Price include tax rate Enable

Customer Maintenance: Tax Option: Exclude Tax

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