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Menu Path: Trading > Sales > Upload Cashsale

For the payment, we are using hard coded item code called "MOP", as additional row with same BRANCH_CODE, SALESMAN, INVOICE_DATE, REFERENCE.

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Upload Step

Step 1: Fill in information in excel format and save as CSV file

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Step 2: Select Input File and click Submit to upload

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Step 3: Successfully upload message and show Previously created invoice for reference

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If upload fail, system give error message, please refer to below Sample of Upload Error List. 

For better understanding, please refer example below

Example 1 : Upload cash sale for 1 item, pay using cash.

• Sample upload file should be as below :

BRANCH_CODE

CUSTOMER_CODE

SALESMAN

INVOICE_DATE

REFERENCE

REMARKS

ITEM_CODE

ITEM_NAME

ITEM_REMARKS

UNIT_PRICE

UNIT_DISCOUNT

ITEM_QTY

TAX_CODE

TAX_RATE

TAX_AMT

METHOD_OF_PAYMENT

PAYMENT_AMOUNT

branch-a

AUTO-1002

wavelet

2014-11-19

ref

item-abcd

item name

item remark1

1590

10

2

SR

branch-a

AUTO-1002

wavelet

2014-11-19

ref

MOP

item name

item remark1

0

CASH

3160

• Result: 

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Example 2 : Upload Cashsale for multiple items, pay using cash and card

•  Sample upload file should be as below :

BRANCH_CODE

CUSTOMER_CODE

SALESMAN

INVOICE_DATE

REFERENCE

REMARKS

ITEM_CODE

ITEM_NAME

ITEM_REMARKS

UNIT_PRICE

UNIT_DISCOUNT

ITEM_QTY

TAX_CODE

TAX_RATE

TAX_AMT

METHOD_OF_PAYMENT

PAYMENT_AMOUNT

PAYMENT_MODE

branch-a

AUTO-1002

wavelet

2014-11-19

ref

item-abcd

item name

item remark1

1590

10.60

1

SR

branch-a

AUTO-1002

wavelet

2014-11-19

ref

item-xyz

item name

item remark1

200

1

SR

branch-a

AUTO-1002

wavelet

2014-11-19

ref

MOP

item name

item remark1

0

CASH

90

branch-a

AUTO-1002

wavelet

2014-11-19

ref

MOP

item name

item remark1

0

CARD

1700

MBB-VISA

Result:  Sample of Upload Error List

• Unable to create invoice. No payment for invoice with group.

  Solution: Add another row : ITEM_CODE: MOP ; METHOD_OF_PAYMENT ; PAYMENT_AMOUNT

• Upload Error List, Column with red background is invalid. (CUSTOMER_CODE)

  Solution: Refer to Customer > Maintenance > Edit Customer: Account Code Prefix column (usually this code follow existing software customer code); Not the Account PKID

• Upload Error List, Column with red background is invalid. (INVOICE_DATE : Date format must be in the following format (yyyy-mm-dd))

  Solution: change the date format to yyyy-mm-dd.

• Upload Error List, Column with red background is invalid. (PK!��X�y[Content_Types].xml �(��T�n�0�W�?D�V�@����[$��xB)

  Solution: copy the data in excel file to new sheet, save and upload again.
  
  
  
  

• Warning Message: 

  INVOICE WITH THE FOLLOWING KEY EXIST branch code|customer code|invoice date|reference|salesman LHQ|AUTO-1002|2015-11-16|ref1|developer

  Solution: The information uploaded, remove the data in excel file and upload again.

  
  
  
  

• Upload Error List, Column with red background is invalid. (UNIT_DISCONT)

  - Solution: check the Field Name Spelling, should be UNIT_DISCOUNT

  
  

  
  

• Warning Message:  

  Unable to create invoice. Insufficient payment amount [3,180.00] for invoice amount [3,358.80] with group : (LHQ, AUTO-1002, 2015-11-16, developer, ref8)

  Solution: check the PAYMENT_AMOUNT

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