Scenario:
Company A has Branch A1 and Branch A2;
Company B has Branch B1 and Branch B2....
In branch setting, we include two new columns and inputs as below:
e.g. in Branch A1, set
Supplier Contact Person: SupplierCpA1
Customer Contact Person: CustomerCpA1
...
Whenever Branch A1 create invoices to Company B Branch B2, it uses its supplier Contact Person (SupplierCpA1) to pair with Company B Branch B2 customer Contact Person (CustomerCpB2). The transaction will rely on the supplier Contact Person and customer Contact Person only, so two ways selling and buying from crossing companies will become more convenient than previous setting (one customer and supplier for one way transaction, specified selling and buying company).
Identify selling and buying companies and its branches.
E.g. A Co. has 2 branches namely A Co.B1 and A Co.B2.
On the other hands, there is B Co. which has 2 branches namely B Co.B3 and B Co.B4.
...
Create customer and supplier account (to represent buying and selling company respectively) with contact person (to represent branch of the company).
Below is the sample for above scenario.
Supplier ID and customer ID with contact person is created as below:
...
To verify the configuration, you can create an invoice with above preset customer id.
...
SALES
- Menu Path: Trading > Sales > Create Invoice
- Set branch as the supplier branch (e.g. A Co.-B1)
- Click customer and make a search. Please mind that must select the contact person (B co.-B4 B Co. Sdn Bhd) instead of the main customer ID (Account Name: B Co. Sdn Bhd in middle column).
- If the below tick box option is not appear, you might need to go thru Step 1-5c.
As described, enable this option will allow an auto-GRN (Goods Received Note) on the customer branch (e.g. B Co.-B4). - Tick on the checkbox and click Submit to auto-create the GRN at the B Co.-B4 or
- If the auto-GRN option is not enabled, user can GRN the invoice at Trading > Intercompany Stock Transfer > Create, using the invoice number, and Click GENERATE GRN NOW! to complete the Intercompany Stock Transfer. user may change the GRN Date.
User can check Intercompany Stock Transfer Listing for the correct invoice and also GRN Listing (Branch: B Co.-B4) to check verify the correct branch has GRN the invoice (Invoice No in Reference Column) - If you get below error when loading the invoice no, you may check thru the above procedures.
Return from Purchase Return
- Menu Path: Trading > Purchase > Purchase Return by GRN
- Make sure GRN is created from Intercompany Stock Transfer transaction, user may refer to GRN Listing to check the GRN number
- Key in the GRN # and click submit
- Configuration to enable the "Auto Create Sales Return and Supplier Credit Memo" under EMP Configuration under Intercompany
Return from Sales Return
- Menu Path: Trading > Sales > Sales Return by Invoice
- Make sure invoice is created from Intercompany Stock Transfer, user may refer to Invoice Listing to check the invoice #
- Key in the INV # and click submit
Configuration to enable the "Auto Create Purchase Return" under EMP Configuration under Intercompany
